Optional onsite day: Contractor can select the 3rd workday
Core working hours: 9 a.m.-3 p.m. CST (required)
Workday: 8 hours required
Flexible schedule: Allowed outside of core work hours
Responsibilities:
Complete tasks independently and resolve issues without direct supervision.
Ensure project documentation is properly recorded, cataloged, and controlled in the EDMS system and SharePoint/Network folders according to the Project Document Management plan.
Create customer records and prepare documents for transmittal to clients following project-specific procedures.
Maintain information in the project Electronic Document Management System (EDMS).
Create and maintain document numbers, including client and supplier numbers.
Generate reports such as Late Reports, Status Reports, and Open Reports, addressing identified issues.
Follow document control procedures in transmitting and receiving documents.
Generate and maintain Manufacturing Data Records (MDR) for client and project team use.
Serve as the main contact for the project team on information management and documentation.
Analyze and control all technical documentation related to departmental and project activities within contractual requirements and company procedures, including confidentiality.
Handle and register all outgoing and incoming transmittals according to project document control procedures.
Plan documentation in cooperation with the project management team and project engineering management, performing follow-up activities as necessary.
Participate in meetings as required.
Define the distribution matrix in coordination with the project team.
Compile Manufacturing Record Books (MRBs) for subcontract offsite supplier scopes and process them according to documented processes.
Submit inspection requests to clients for MRB review and approval through the ECM Box application.
Upload final MRBs for subcontract offsite supplier scopes into the SAP system and SharePoint folders for documentation traceability.
Train junior Document Controllers on MRB compilation and EDMS.
Review document and transmittal quality according to Document Control Procedures.
Manage supplier documentation and collect information for reports.
Perform project closing activities according to company procedures and contractual requirements.
Apply a thorough understanding of the organization, programs, and procedures related to departmental and team work.
Suggest improvements to increase efficiency and improve communication of departmental and functional information.
Receive general instructions for routine projects and detailed instructions for more complex projects, resolving most questions and problems independentl
Assist in the creation, development, and implementation of department and project-related templates.
Create Document Control-related work instructions and project procedures, obtaining approval from the Document Control Manager for team use.
Assist the Lead in training junior Document Controllers on Document Control requirements, processes, and procedures.
Complete most assignments using standard processes and procedures, adapting techniques or processes as needed.
Detect probable errors in succeeding operations, generally confined to a single department or phase of company activity.
Maintain frequent internal contacts within and outside the department to furnish and obtain information.
Answer inquiries and respond to correspondence from inside and outside the company, working with others to resolve problems.
Serve as a resource to less experienced staff.
Complete transmissions of assigned project monthly reports in accordance with standard processes and procedures.
Handle confidential or sensitive information or issues.
Maintain efficient paper and electronic filing systems, ensuring quick retrieval of requested documents.
Stay informed of the latest trends and technology related to Document Control functions.
Ensure accurate and timely communication to involved parties.
Perform other duties as assigned by the manager.
Requirements:
Education: A professional diploma in the discipline or equivalent work experience is required.
Experience:
3+ years of working experience in document control.
Minimum of 2 years of office environment experience
Skills and Knowledge:
At least 3 years of experience with Records/Document Management Principles, Microsoft Office 2007 or newer, Acrobat Adobe, Electronic Document Management System (EDMS), SharePoint.
Intermediate knowledge of OpenText or Livelink EDMS systems preferred.
Intermediate knowledge of SAP preferred.
Broad knowledge of departmental function, terminology, and interrelationships.
Advanced understanding of standard Document Control policies and procedures.
Ability to evaluate and resolve problems quickly and independently.
Strong interpersonal skills for inter-departmental and customer interaction.
Advanced verbal and written communication skills in English, with strong vocabulary and grammatical skills, and attention to detail.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, and Access).
Experience mentoring junior-level employees.
Ability to handle many diverse tasks simultaneously and work effectively with interruptions.
Demonstrated ability to handle confidential or sensitive information or issues.
Work Environment:
Office Environment: Certain working areas may require safety equipment such as proper footwear and eye protection when traveling through shop areas for training or meetings.
Travel: Frequent travel to other TechnipFMC offices and supplier or client offices.
Physical Demands:
Sitting and Computer Use: Frequent sitting, operating a computer and using a telephone.
Lifting: Ability to lift up to 25 lbs. to chest height for moving physical record boxes.
Travel: Some travel required to other TechnipFMC offices or client locations for meetings to coordinate Document Control processes.
#INDSTRG
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
IT Services and IT Consulting, Financial Services, and Accounting
Referrals increase your chances of interviewing at TalentBridge by 2x