Project Coordinator

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

Who we are looking for:  

VML is seeking an Project Coordinator who is an enthusiastic critical thinker and problem solver who thrives on being engaged at all levels of Media and SEO projects. This person will manage the execution of the tactical plan agreed upon by the client including coordination of internal and external resources, timelines and team communication.  In addition, the Project Coordinator promotes and ensures that project management standards such as tools, milestones and approvals are utilized and followed. An effective problem-solver on a day-to-day basis, the Project Coordinator must be adept at anticipating problems and recognizing opportunities in a fast-paced environment.  

What you'll do: 

• Plan | Understand the strategy and ideas for a project to facilitate the organization of those concepts into a clear framework throughout the project life cycle. Develop clear and detailed project timelines, dependencies, milestones and tasks for concurrent projects. Ensure requirements are synchronized within capabilities for given resources and roles are defined for each stakeholder.  Translate and communicate data into actionable items. 
• Manage | Monitor the day-to-day management of projects from initiation through implementation and deployment. Consistently demonstrate active problem resolution in order to ensure smooth project process and resolve schedule conflicts. Lead effective client calls and internal meetings complete with agendas and documented next steps/key decisions. Ensure change orders are completed for unapproved work. Manage all project financials. Uphold quality control standards and process both for project management and for those set within the agency.  
• Partner | Collaborate with discipline leads, account and project management to support development of scope of work based on functional and business requirements. Actively engage the Account Team regarding deliverables and timing expectations to support a balanced workload for the agency. Communicate status of project to the team and client on a regular basis. Ensure alignment for internal and external stakeholders.  Provide leadership to the account team in a matrix environment including conflict resolution and problem solving. 
  
  
  

Who you are: 

• Leader | Influences without authority and fosters an environment of shared accountability. Drives projects from ambiguity to clarity.  “In It Together” mindset. 
• Builder | Navigates strong collaboration between people, processes and systems. 
• Detail Oriented | Sharp attention to detail and a drive for perfection. 
• Communicator | Able to communicate succinctly with a large range of positions, people, personalities and roles both internal and external. 
  
  
  

What you'll need: 

• Minimum 1 year experience in project management, traffic coordination, agency experience preferred
• Must have strong leadership and communication skills with the ability to lead project team members
• Strong ability to organize and breakdown information and maintain a high attention to detail while managing multiple projects simultaneously  
• Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables
• Ability to prioritize and manage multiple concurrent tasks/projects in a fast-paced, deadline-driven environment and deliver quality results
• Experience using a project management tool or system to schedule deliverables, tasks, etc. 
  
  
  

What we offer:

• Passionate, driven people | We champion a culture of people that do extraordinary work.
• Consciously cultivated culture | We aim to embody the behaviors to build an inclusive community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.
• Competitive benefits | What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.
• Growth-minded opportunities | We aim to nurture a culture of real-time feedback, growth-oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.
  
  
  

VML is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability, or other protected group status. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

At VML, we are committed to fostering an all-inclusive work environment that is both rewarding and career-forward. Our Inclusion, Equity & Belonging initiatives, alongside the VML Foundation, reflect our dedication to giving back and making a positive impact in our communities and beyond. Our people are the heartbeat of our organization—creators, doers, innovators, makers, and thinkers—who drive not just marketing, but meaningful experiences that resonate in every action and interaction.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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