Project Assistant

Our client is seeking a Project Assistant to support a Utility client headquartered in New Jersey.

The Project Assistant will be responsible for general project tasks on a multi-year, enterprise-wide IT program for a regulated utility client. The resource needs to be a self-starter with the ability to take initiative and see all tasks to competition in a fast-paced environment while working with a team led by a Program Manager and several Project Managers. Excellent communication and collaboration skills are essential. An understanding of the basic components of project management such as planning, scheduling, budgeting, and reporting, risk management, project coordination, time management, and documentation is needed.

Location: This position is located in Newark, NJ. Candidate must be local and able to go in the office daily.

Responsibilities

• Schedule, coordinate, document, and track action items
• Track tasks to ensure deadlines are met and report on project status and budget performance
• Write and organize project documents
• Support personnel management as it relates to project onboarding, communication, tools and mentoring
• Ordering equipment and software
• Creating and tracking ServiceNow tickets
• Coordinate work activities for the projects with guidance from the program manager
• Gain an understanding of the project’s overall business proposition and scope, goals/objectives, stakeholders, planned benefits and constraints
• Ensure alignment of work activities with the project management plan
• Work with project team to understand and track project financials following the PMO Financial Management processes and controls
• Build relationships and work with key stakeholders to gather in-scope application information
• Prepare status reports as requested
• Schedule, facilitate and document project meetings
• Understand project control gates designated by the PMO
• Comply with all PMO standard processes and methods
• Maintain a project artifact repository in the designated location throughout the life of the project for audit by the PMO
  
  

Requirements

• Bachelor’s degree (or equivalent) in relevant field. Additional years of experience may be considered in lieu of a degree
• 3+ years of experience in project coordination
• Experience in coordinating teams and clients
• Proven success in a corporate setting, working with all levels of management
• Strong written, verbal, and presentation skills
• Able to work independently and take initiative
• Knowledge of ServiceNow
• Hands-on experience with flowcharts, technical documentation, and schedules
• Hands-on experience using PowerPoint, Excel, Visio, Word, Project, and SharePoint
  
  

Additional Preferred Qualifications And Skills

• Project Management training, experience, or certification
• Scheduling and task tracking using MS Project, Oracle Primavera, Smartsheet or other project management tools
• Basics of Agile methodology in project management
• Utility experience is preferred