Personal Assistant - Family Office
Personal Assistant - Family Office
The Quest Organization
New York, NY
See who The Quest Organization has hired for this role
Responsibilities:
- Support founder as needed, with possible travel to the family member’s residence if needed
- Provide seamless administrative coverage and support
- Understand founder's needs, working style, and preferences
- Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations
- Manage calendar; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while priorities shift.
- Be responsible for follow-up items
- Assist with personal tasks, such as research, coordinating with household vendors, shopping, etc.
- Book personal travel and create/manage itinerary
- Manage contacts and contact databases, including knowing the key internal and external contacts, maintaining good relationships, entering important notes, and clean up
Qualifications:
- Bachelor’s Degree in a related field
- 5+ years of experience as an executive assistant, or similar experience, preferably in a family office environment
- Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities
- A strong multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision
- Discreet and professional in handling sensitive or confidential information, and maintain high integrity
- Diligent and detail oriented
- Loyal, reliable and dedicated
- Have initiative and ability to exercise judgment in complex and ambiguous situations
- Strong work ethic and time management skills
- Strong written and verbal communication skills and a professional demeanor
- Proficiency in MS Office Suite
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Administrative and Management -
Industries
Individual and Family Services
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