Payroll Specialist

Position Details

This position is open until filled with a first review date scheduled for Monday, July 8th.

Priority will be given to candidates who submit their application

on or before Sunday, July 7th, at 11:59 p.m. Pacific Time .

The City of Auburn Finance Department is looking for a talented Payroll Specialist to join our team. In this role, you will perform accounting and advanced clerical work, focusing on in-house, full-cycle payroll .

NOTE: This position is 100% in office onsite work.

IDEAL CANDIDATE

The most successful candidate for this role will have experience in:

• Processing in-house, full-cycle payroll (not utilizing a third party system/software)
• Reconciling benefit/retirement deductions and/or contributions against statements and/or invoices
• Performing quarterly and annual tax filings
  
  
  

OUR CITY

The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to over 80,000 residents, and hundreds of businesses - ranging from manufacturing to retail.

The City employs over 430 full time staff across nine departments and 170+ job descriptions! Roughly 50% of our benefited workforce is covered by one of five collective bargaining agreements: Commissioned Police (Officers, Sergeants, and Commanders), Non-Commissioned Police, and Teamsters. In addition to our full time staff, we have many non-benefited employees who hold a variety of positions - primarily in our Parks Recreation division.

OUR DEPARTMENT

The Finance Department is comprised of 26 team members, ranging from Utility Billing staff, to staff responsible for the budget, to operations and accounting staff. Reporting to the Financial Operations Manager, you would join one other Payroll Specialist to complete this team

Primary Duties

In this role you will:

• Perform technical accounting duties to compute and enter all aspects of full-cycle payroll including, but not limited to, auditing timesheets; overseeing employee profile maintenance and benefit and deductions calculations and reconciliation; computing payout figures, adjustments, and garnishments; and transmitting electronic fund transfer (EFT) information.
• Audit source documentation and information provided to be entered into the payroll system to ensure adherence to City policies, Collective Bargaining Agreements, and Federal and State Laws.
• Reconcile and disburse payments to IRS, Social Security, Department of Retirement Systems, insurance companies, and other agencies, as required.
• Compile, reconcile, and forward required State and Federal reports quarterly and annually.
  
  
  

While these duties may be the primary focus of this job, CLICK HERE to view the full job description.

Minimum Qualifications

WE ARE LOOKING FOR CANDIDATES WHO...

• Have an Associate's Degree in Accounting or closely related field, AND
• Have three (3) years payroll experience; OR
• Have any combination of relevant education, experience, and training that demonstrates the ability to successfully perform the essential duties of this position.
  
  
  

We would LOVE it if you have...

• Municipal payroll experience
• Your Certified Payroll Professional (CPP) Certification
  
  
  

Additional Information

WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary with scheduled step increases on an annual basis
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• 11 paid holidays, plus 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• and more!
  
  
  

For more information about what benefits the City provides, please visit: https://www.auburnwa.gov/city_hall/employment_human_resources/benefits

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To learn more about the Inclusive Auburn initiative, please visit:

https://www.auburnwa.gov/city_hall/mayor/inclusive_auburn .

READY TO APPLY?

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or Human Resources at humanresources@auburnwa.gov .

Selection procedure

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.

Please make sure to submit a complete, detailed, and updated job applications, and thoroughly answer the supplemental questions prior to the submission deadline. You must meet at least the minimum qualifications to move forward in the screening process.

Communication from the City of Auburn

We primarily communicate via email during the recruitment process. Emails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

Contact information

If you have any questions, please contact Chardae Gillespie, HR Coordinator, by email at cgillespie@auburnwa.gov or by phone at 253-285-7910.