Office Support Specialist

Maintain current and historical records of specialized nature within a department utilizing electronic and manual techniques. Work performed includes assignments of file index data, storing, and retrieving documents or excerpts from documents, preparation of documents for photography and other make-ready electronic-filling tasks.

Review, analyze, interpret, transcribe and/or correlate source data necessary to set up Spares/Kits Allocation Systems to insure compliance to contract obligation.

Investigate discrepancies in source data, making necessary adjustments and corrections and coordinate with affected departments.

Review, audit and take necessary action on spares/kits stop orders/releases, code changes and fabrication control reports and prepare transactions or notices for submission to affected departments.

Physically count and record quantities of assigned parts and/or assembles work in process using standard inventory forms and procedures.

Responsible for bac-up data duplication and maintenance of indexing and retrieval reliability/accuracy to the degree designated for each data grouping. Investigate discrepancies and omissions within assigned data sets and recommend/incorporate corrections/adjustments etc. as needed to achieve reconciliation.

Receive and segregate incoming documents and prepare grouping and indexing of such documents for use within the affected working groups in the department. Maintain statistical control and sufficient cross referencing of action/authorization documents to insure efficient recall of information related to actions initiated.

Guide clerical personnel as necessary to achieve consistency in the performance of the above tasks.

May be required to operate electronic data entry, storage, processing and/or retrieval equipment as a routine part of accomplishing their normal job assignment.