We are seeking a detail-oriented and energetic Office Manager/Executive Assistant to provide top-tier support to a vibrant and expanding Software/AI company headquartered in San Francisco. This role serves as both an Executive Assistant to leadership and a reliable office manager for the team, making it ideal for someone who thrives in a fast-paced startup environment and enjoys being versatile.
Requirements:
Demonstrated experience as an Executive Assistant or Office Manager.
Preferred industry experience in Software, Technology, or Start-ups.
Ability to support multiple executives concurrently.
Exceptional communication and interpersonal skills.
Capacity to work independently and adapt to rapid changes.
Responsibilities:
Executive Assistant Support:
Provide comprehensive EA support, including managing calendars for key team members.
Liaise with the CEO’s Personal Assistant for strategic planning.
Handle travel arrangements and accommodations.
Assist in project management to enhance workflows.
Establish and maintain systems and processes to boost efficiency.
Office Management:
Welcome and assist guests, ensuring a positive and inviting atmosphere.
Manage and replenish office supplies for seamless day-to-day operations.
Coordinate catering for lunch and dinner meetings and events.
Serve as the primary contact for vendors.
Organize and execute corporate events, offsites, and team gatherings to foster team spirit.
Hardware Logistics:
Oversee the ordering, receiving, and shipping of hardware components and prototypes, including managing purchase orders, vendor accounts, invoicing, and customs.
Coordinate vendor MNDA logistics in collaboration with the legal team.
Host candidates and conduct demos.
Manage the prototype library and track inventory.
Schedule: Monday - Friday, on-site
Compensation: $100-130K, comprehensive benefits package, equity options, 401K with company match, paid parking, and lunch perks!
Location: Bellevue, WA (Downtown)
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative, Customer Service, and Business Development
Industries
Software Development and Technology, Information and Media
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