Office Manager/ Executive Admin

Valiant is seeking a highly organized and detail-oriented Executive Assistant/Office Manager to support our Senior Leadership Team and ensure the smooth operation of our workplace. This dynamic professional will handle a variety of responsibilities to maintain efficiency and effectiveness.

Responsibilities

• Executive Administrative Support:
• Assist with executive administrative tasks as needed.
• Manage travel arrangements and process expense reports.
• Maintain meeting schedules and calendars.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone call on their behalf
• Coordinate with customers and stakeholders to arrange meetings, site visits, and other engagements
• Office Management:
• Oversee Herndon office facilities, including budget management.
• Coordinate vendors for office equipment repairs and preventative maintenance.
• Maintain inventory of office supplies, coffee, beverages, and snacks.
• Proactively collaborate with other Valiant offices and sites, overseeing facility and budget management.
• Event Coordination:
• Provide on-site support for company events, meetings, and functions.
• Assist in planning corporate events, such as Board of Directors meetings, employee appreciation events, and the Valiant Foundation golf tournament.
• General Administration:
• Handle tasks like copying, printing, filing, and scanning documents.
• Support ad hoc administrative projects as assigned.
• Assist business units and support services teams as needed.
  
  

Position Requirements

• High school diploma required; some college preferred.
• Minimum of 10 years of previous experience supporting executives, preferably in the government contracting industry
• Ability to work at the Valiant Herndon office four days per week.
• Proficiency in MS Office suite.
• Excellent time management, verbal, and written communication skills.
• Strong organizational abilities with attention to detail.
• Highly organized and adept at multitasking in a fast-paced environment.
• Professional demeanor with exceptional customer service skills.
• Ability to work independently and meet deadlines.
  
  

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Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Valiant Integrated Services is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

NOTICE: Valiant Integrated Services NEVER asks job applicants to issue any payment or service fees to Valiant or its recruiters as part of our application process. Before providing any personal information to outside parties, verify that the job you are applying for appears on our Careers site.