Office Manager

Responsible for office management and project administration of multiple projects, maintaining liaison with clients, vendors, and subcontractors. Monitors construction, installation, and financial activities through CRM (Sales Force). This is with a commercial HVAC installation/ maintenance company.

HVAC experience not required- Client will train

Duties and Responsibilities:

• Utilize HVAC drawings and equipment specifications to negotiate installation cost with local subcontractors.
• Organize and direct all related to the HVAC statement of work (SOW) within project schedule and budget.
• Procures, manages, and schedules material/equipment deliveries to ensure timely arrival for installation.
• Initiates and maintains liaison with other onsite contractors/subcontractors to facilitate project installation activities.
• Communicate with client project managers/superintendent and team members in project deliverables and schedule.
• Maintain project status documentation daily utilizing Sales Force CRM software.
• Produces monthly billings for projects. Addresses elevated billing and accounts receivables (A/R) issues when they arise.
• Creates and monitors pending change orders to assure the company is being compensated for additional work in a reasonable time frame.
• Effectively communicates with team members and makes presentations as to how the project is developing. Attends weekly PA meetings.
• Responsible for careful observance of corporate policies and objectives.
• Assumes additional responsibilities as directed by the Director of Operations.

Qualifications/Competencies:

• Microsoft Office and computer skills
• Bachelors or equivalent experience combination.
• Two to five years of experience in the commercial HVAC construction industry. HVAC project administration experience is a plus.
• Mechanical knowledge of construction machines and tools.
• Ability to run a forklift is a plus.
• Need to be able to multi-task and work efficiently in a fast-paced work environment.
• Must have strong attention to detail.
• Ability to use independent judgment.
• Excellent mathematical skills, including application and use in problem-solving.
• Ability to apply innovative and effective management techniques to maximize performance.
• Thorough understanding of corporate and industry practices, processes, standards, and their impact on project activities.
• Expert level of verbal and written communication and interpersonal skills with