Logistics & Operations Coordinator

Job description

Vanguard International USA is a vertically integrated grower, packer, and shipper of premium produce. Founded in 1991, Vanguard International has greatly expanded since its early days as a US-based produce sales and procurement organization. The company now includes offerings from its owned production in Peru, as well as having operational and representative offices in nearly a dozen countries across the globe. Our mission is to focus on the right fruit to the right customer, flawlessly performed. We are seeking a Logistics & Operations Coordinator for our international headquarters in Issaquah, Washington.

Overview of Position

This position will be actively involved in supporting the Vanguard International USA Sales and Operations team. It requires a dynamic, flexible, and detail-oriented team player that can add value to the company across a wide range of activities and responsibilities all along the fresh produce supply chain.

Job Specifications

• Update internal platform with current prices and sales related information. This will include consolidating photos and managing data.
• Generate orders with complete and accurate content to ensure efficient supply chain management from our suppliers to our end customers around the world.
• Proactively identify discrepancies and variances with supplier paperwork.
• Communicate with trucking providers to ensure the maintenance of competitive pricing and timely loading/unloading processes.
• Monitor and update ocean freight rates provided by carrier partners.
• Process and finalize post-shipment paperwork.
• Assist with supplier and customer communication and quoting as directed.
• Prepare/Review documentation packages to ensure accuracy before submitting to customers.
• Vessel schedule statuses and alerts for our sales team to communicate the most precise schedule information to our customers.
• Prepare various daily reports for internal distribution.
• Perform other general administrative functions to achieve the highest level of customer service.
• Assist in claim processing, following up with salespeople and customers to ensure we have all documentation needed to meet claim reporting requirements.

Knowledge, Skills & Abilities

• Must be capable of working in a fast-paced environment.
• Operates with integrity and is respectful.
• Must be highly detailed and results oriented.
• Must be able to read, write, and speak English. Knowledge of Spanish and/or Mandarin is a plus.
• PC proficiency in MS Office of tools.
• Excellent interpersonal, organizational, and communication skills.
• We work with suppliers, customers, and coworkers in different global time zones. Therefore, occasional after-hours availability is required.

Experience and Education

• Previous experience in the produce industry is desirable, but not required.
• A college degree is desirable, but not required.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed