Litigation Paralegal / Office Manager

Paralegal/Office Manager

Adams & Martin Group has partnered with a Lake Forest law firm who is seeking an experienced Professional Office Manger with a Paralegal certificate to work directly with the Firm's Owners and Partners. Candidate needs at least 3 years experience as a law firm office manager or firm administrator and impeccable communication skills, both verbal and written, including flawless grammar and a rich vocabulary. Successful Candidate will also be able to maintain a calm head and steady hand when dealing with the unexpected and when under pressure and high stress moments.

To be considered for this position the candidate must:

• Possess a strong proficiency with all types of computers, phones and office equipment as well as a mastery of Microsoft Office programs Excel and Powerpoint
• Have the ability to multi-task and prioritize deadlines/deliverables
• Be reliable and able to handle confidential, often highly sensitive information and keep such in confidence
• Have some flexibility with your work schedule - the firm values work/life balance but in a pinch you may need to work late hours and/or weekends
• Possess strong interpersonal skills with the ability to build bridges, forge alliances and encourage people to want to work with you
• Have a desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
• Have an extreme attention to detail and very strong organizational skills
• Maintain a highly professional demeanor, positive outlook and a "can-do" attitude

This is a dual-role position spending approximately 40% of your time on Operations/Administration and the other 60% in a Paralegal role working on the case(s) at hand.

Duties and Responsibilities of this role include but are not limited to:

• Responsible for ensuring all time is accounted for by partners, attorneys, and staff
• Monthly accounting and billing
• Oversee vendors - negotiate with and/or interface with vendors to ensure work is properly performed and costs are appropriate
• Maintain office equipment (hardware and software), schedule vendor/repair visits as appropriate
• Maintain professional relationships with clients and other contacts
• Maintain social media and other marketing
• Respond to all communications to the firm in a timely basis
• Draft and prepare legal documents and correspondence including but not limited to : legal motions, discovery, pleadings, letters, agreements, etc.
• Conduct legal research and analysis
• Calendaring
• Conduct client intake and screening
• Interface with courts and clients
• e-file documents with the court as needed

IF YOU CAN PERFORM THESE DUTIES WITH LITTLE TO NO SUPERVISION OR INSTRUCTION, APPLY TODAY!!!

Desired Skills and Experience

Adams & Martin Group has partnered with a Lake Forest law firm who is seeking an experienced Professional Office Manger with a Paralegal certificate to work directly with the Firm's Owners and Partners. Candidate needs at least 3 years experience as a law firm office manager or firm administrator and impeccable communication skills, both verbal and written, including flawless grammar and a rich vocabulary. Successful Candidate will also be able to maintain a calm head and steady hand when dealing with the unexpected and when under pressure and high stress moments.

To be considered for this position the candidate must:

Possess a strong proficiency with all types of computers, phones and office equipment as well as a mastery of Microsoft Office programs Excel and Powerpoint
Have the ability to multi-task and prioritize deadlines/deliverables
Be reliable and able to handle confidential, often highly sensitive information and keep such in confidence
Have some flexibility with your work schedule - the firm values work/life balance but in a pinch you may need to work late hours and/or weekends
Possess strong interpersonal skills with the ability to build bridges, forge alliances and encourage people to want to work with you
Have a desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked
Have an extreme attention to detail and very strong organizational skills
Maintain a highly professional demeanor, positive outlook and a "can-do" attitude
This is a dual-role position spending approximately 40% of your time on Operations/Administration and the other 60% in a Paralegal role working on the case(s) at hand.

Duties and Responsibilities of this role include but are not limited to:

Responsible for ensuring all time is accounted for by partners, attorneys, and staff
Monthly accounting and billing
Oversee vendors - negotiate with and/or interface with vendors to ensure work is properly performed and costs are appropriate
Maintain office equipment (hardware and software), schedule vendor/repair visits as appropriate
Maintain professional relationships with clients and other contacts
Maintain social media and other marketing
Respond to all communications to the firm in a timely basis
Draft and prepare legal documents and correspondence including but not limited to : legal motions, discovery, pleadings, letters, agreements, etc.
Conduct legal research and analysis
Calendaring
Conduct client intake and screening
Interface with courts and clients
e-file documents with the court as needed
IF YOU CAN PERFORM THESE DUTIES WITH LITTLE TO NO SUPERVISION OR INSTRUCTION, APPLY TODAY!!!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.