Legal Secretary

Legal Secretary supporting the Finance Practice Group with an AMLAW 100 Law Firm.

Responsibilities

• Types and edits documents quickly and accurately, proofreading for content and typographical errors.
• Utilizes firm technology (i.e. Microsoft Word, Excel, PowerPoint, Outlook) effectively.
• Completes work product according to instructions and within the requested time frame.
• Processes business development/client entertainment/associate mentorship & retention expenses.
• Basic word processing and transmittal letters/correspondence, handling of originals, etc.
• Prepares ‘closing sets’ of final executed loan and security contracts.
• “Conforming” loan agreements to reflect amendments to those agreements/
• Handles general administrative duties such as travel arrangements, meeting coordination, expense reports, time entry and the new business memorandum process with efficiency and in a proactive manner.
• Answers telephone calls, takes messages or provides information as appropriate.
• Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials and sends materials to off-site storage as necessary.
• Attends training classes to keep up to date with technological advances and software upgrades.
• Provides additional back-up coverage to other Professional Assistants as needed.

Qualifications

• High school degree or equivalent experience
• Strong organizational and communication skills
• Self-starter Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)