Legal Executive Assistant - General Counsel's Office

Church World Service (CWS) is a faith-based organization transforming communities around the world through just and sustainable responses to hunger, poverty, displacement, and disaster.

About CWS

Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.

Purpose

The Legal Administrative Assistant provides high-level support to the General Counsel. S/he coordinates and supports the work of the Office of the General Counsel team in coordination with other HQ departments and local and regional offices through project management, administration, and communications.

CWS seeks a motivated, detail-oriented person with strong organization and communication skills, good judgement, exercises discretion, and is a team player. This position accomplishes this through a respectful, constructive, and energetic style that complements the other members of the team and is guided by the strategic and operational objectives of CWS.

Responsibilities

• Provide case management in support of all legal and compliance matters.
• Manage special projects through communications, administration, and digital information management.
• Organize and coordinate staff wide trainings as needed.
• Provide administrative support, such as logistics for meetings, events, and travel as needed.
• Maintain shared calendars and organize team and cross-departmental meetings.
• Administer and maintain departmental Sharepoint site, including a centralized document storage system.
• Research best practice and industry standards.
• Assist with the annual departmental budgeting process.
• Create a system for tracking and collecting departmental metrics and reporting.
• Create PowerPoint presentations and resource materials in support of Office of General Counsel leadership, trainings and outreach and advocacy programs.
• Other duties as assigned.
  
  

Qualifications

Education: Bachelor’s degree or equivalent professional experience is required.

Experience And Skills

• Minimum of 5 years of work experience in legal sector case management, administration, and/or project management
• Strong independent thinking skills with ability to work independently and follow through on assignments with minimum supervision
• Strong organizational skills with demonstrated experience working on multiple projects simultaneously
• Strong interpersonal skills with the ability to build relationship within the organization and externally
• Excellent administrative, and customer service skills
• Ability to act with discretion and maintain confidentiality
• Excellent written and oral communication skills, including the ability to draft correspondences and other communication with minimum direction
• Professional maturity and strong decision-making skills
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Proficiency and experience administering Microsoft SharePoint sites
• Proficient in Microsoft Office (Outlook, Word, Excel and Power point)
  
  

Benefits

CWS offers a competitive benefits package that includes:

• 403 (b) Retirement Plan
• Medical, Dental and Vision Insurance
• Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years)
• 14 Official Holidays
• 12 Sick Days Off (Accrued monthly)
• Life Insurance and AD&D
• Long Term and Short-Term Disability
• Employee Assistance Program (EAP)
• Health Savings Account
• Flexible Spending Accounts
• Commuter Benefits