Responsible for branches’ accounts payable and banking activities and preparing journal entries and reconciliations for monthly general ledger close. Responsible for branches’ month-end-close activities; reviewing and analyzing transactions, general ledger accounts, and company expenditures. Ensure that all deliverables comply with regulatory guidance and FASB and ASC professional standards. Provide assistance to Accounting Supervisor and Manager with internal/ external audits. Assist with general ledger projects. Assist with special projects assigned by management.
ESSENTIAL DUTIES & RESPOSNIBILITIES include the following. Other duties may be assigned by the Accounting Supervisor/ Accounting Manager.
Accounts Payable for Branches - Ensures timely and accurate processing of Accounts Payable for payment, included cash in advance, invoice/expense reports, freight bills, RTV/credit memos, Debit Memos and keep AP aging current and accurate.
Process and maintain SAP Concur Expense reports process, and record expenses and payments in the GP, which includes reconciling outstanding corporate cards statement, preparing monthly Concur Expense reporting, help desk support to employees and maintain the Concur Expense setup.
Working with Operation department and branches to follow up on receiving, and discrepancies on invoices, purchase orders.
Prepare weekly Accounts Payable checks, and process wire transfer, Concur Global Pay by online banking and any Ad-Hoc payment as needed.
Answer all vendor inquiries and follow up on outstanding invoices. Perform vendor payment analysis, and vendor statements reconciliation.
Update Fixed Assets worksheet for the branches with addition/deletion/transfer and custodians’ details, and depreciation worksheet by cost center monthly.
Prepare month-end, quarter-end, and year-end closing support documents and reporting. i. g. prepaid expense worksheets, cashflow report – branch portions, consolidated financial reports…etc.
Collection SPI divisional sales records and perform sales & use tax filing for each state.
Support annual IRS 1099-Misc reporting documents.
Organize the AP operations and AP-related documents (Paid invoices document, AP aging, Received-not-Invoiced reports, etc.) in files to comply with the US GAAP, ASC professional standards and the company policies.
Perform AP vendor setup and maintain (change and deactivate) the vendor master accounts per company policies and procedures.
Work with internal and external auditors to provide requested audit documents during review and audits to ensure full cooperation.
All other duties as assigned or required by SMS Management.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
AA degree or BA degree in Business Administration or Accounting is required.
2 - 3 Years’ Experience Of Providing General Ledgers.
Experience in the areas of financial statement preparation is preferred.
SKILLS AND ABILITIES REQUIRED:
General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices,
Computer literate, Microsoft Office, and intermediate knowledge of Microsoft Excel,
Strong analytical and problem-solving skills,
Self-starter and team builder,
Detail-oriented,
Must be able to handle multi-tasks and to meet deadlines as well,
Requires minimal supervision and guidance in carrying out daily duties.
LANGUAGE SKILLS:
English skills. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardization situations.
PHYSICAL DEMANDS:
Talk or hear directly or by phone: less than 30%
Travel: less than 10%
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
Work in the office: more than 90%
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Medical Equipment Manufacturing
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