Immigration Practice Assistant

Position Summary

Help make the American dream come true for immigrants! This is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 55 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with domestic and international corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees.

Our Raleigh office has an opportunity for a Business Immigration Legal Practice Assistant to join their fast-paced business immigration practice! On a day-to-day basis, the Practice Assistant will work under the direction of attorneys to whom the assistant is assigned. Under general supervision, this role supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. The Practice Assistant will also be responsible for a variety of duties centered on new case initiations based upon client requests which may include: file creation, case assignment, and documentation, as well as data input into VisaTrax/INSZoom, and billing.

Raleigh ranks #3 in US News 2023 “The 50 Best Places to live” https://realestate.usnews.com/real-estate/slideshows/25-best-places-to-live-in-the-us?slide=24

Essential Functions

• Prepares and processes correspondence and written documentation to support attorney and client needs.
• Reviews and routes incoming mail and receipts to Data Clerks as well as retrieves files for PERM approvals and Request for Evidence documentation.
• Monitor inbox for incoming visa requests and process these requests into VisaTrax/Zoom.
• Process and respond to a high volume of client inquiries.
• Maintains and updates the calendars for assigned attorneys, including meetings, appointments, and client-related activities.
• Maintains paper and electronic files in compliance with internal policies as well as creates client files and questionnaires to contacts for new cases.
• Conducts bi-weekly RMS file audit to track files, reviews client documentation authorizing files, updates files in INS Zoom, and prepares closed file documentation for processing.
• Coordinates travel arrangements, prepares expense reimbursement, and schedules meetings.
  
  

Requirements

• 1+ years of experience as a Legal Practice Assistant/Secretary or Administrative Assistant, preferably in immigration.
• Accurate typing of at least 60 words per minute.
• Must be able to achieve basic proficiency in INSZoom/VisaTrax, within a reasonable training period.
• Ability to keep the work area neat and clear of safety hazards so that files are maintained neatly and are easily retrieved.
• Superior organizational skills including filing, calendaring, and proofreading.
• Excellent communication skills, written and verbal.
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software.
  
  

We are not working with outside recruiters for this position.

Please note, applications submitted via email will not be considered.

Benefits

Office Perks: There is a café in our building that has operating hours from 11:00 a.m. until 2:00 p.m., Monday through Thursday. We have beverages and snacks at no cost in breakrooms on both floors. The firm caters in lunch 1-2 times per month.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an Employee Assistance Program.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Premier client service, as outlined in the firm’s Client Pledge, is one of the firm’s top priorities and a cornerstone of its core values. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 13 consecutive years. In the 2024 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Employment Law - Management category. Ogletree Deakins has more than 950 attorneys located in 54 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments and strongly encourage the interest of diverse candidates in the firm.

Equal Opportunity Employer.