This position provides confidential professional level administrative office support for the Office of Human Resources, Employee and Labor Relations Manager.
The position works independently to review, understand and interpret union contracts and assists with processing employee discipline and grievances.
Responsibilities
Tracks, creates and organizes labor relations files and maintains confidentiality.
Schedules meetings and/or investigative interviews and exit interviews.
Prepares meeting agendas and takes and distributes meeting minutes.
Updates the union contact lists. Processes union releases and access to premises.
Distributes urgent communications campus-wide. Screens telephone calls for the Manager and responds to emails/phone calls as needed.
Prepares correspondence.
Analyzes employee discipline requests and makes recommendations to the Employee and Labor Relations Manager for charges and penalties.
Collects information and gathers evidence to substantiate claims.
Processes Preliminary Notices of Disciplinary Action (PNDA).
Tracks appeals.
Processes Final Notices of Disciplinary Action (FNDA).
Logs cases on a spreadsheet and/or in the Labor Relations database.
Distributes PNDAs and FNDAs. Assists with periodic audits.
Responsible for ensuring that all time frames are met in accordance with Civil Service Commission's regulations and union contracts.
Assures consistent interpretation of contractual provisions.
In the absence of the Employee and Labor Relations Manager, provides advice and guidance to Managers and Supervisors regarding contractual matters or employee relations issues. Acts as a liaison between Client and the Labor unions.
Assists in the preparation of reports and updates policies and procedures as requested.
Assists the Employee and Labor Relations Manager with researching complex cases wherein attendance and medical issues are having a negative impact on the department.
Review employee's entitlements under applicable federal and state medical laws and worker's compensation laws and make recommendations to the Employee and Labor Relations Manager for determining the Department's position as it relates to discipline.
Reviews incoming requests to place union employees on excessive sick leave notice.
Tracks requests on a spreadsheet and alerts supervision when the time for requesting medical documentation has ended.
Assists Management/Supervisors with questions regarding responses to Step 1 grievances and assists with the coordination of Step 2 grievances.
Will draft and provide Employee and Labor Relations Manager the outcome of the findings.
Education And/or Experience
Graduation from an accredited college with a Bachelor's degree.
Two (2) years of technical work experience in the administration of negotiated contracts, grievance and disciplinary processing programs.
Applicants who do not possess the required education may substitute experience on a year for year basis.
A Master’s degree may be substituted for one (1) year of the required experience.