Grants Finance Manager-Community Health Center, Stratford, CT

Optimus Health Care is a Federally Qualified Health Center with sites operating in Bridgeport, Stamford and Stratford, CT. We are the largest provider of primary health care services in Fairfield County, proudly serving all patients regardless of their ability to pay.

We are presently recruiting a Grants Finance Manager. to join our collaborative team in Stratford, CT

Position Summary

The Grant Manager will be responsible for managing the grant reporting, developing and maintaining grant budgets, preparing cost reports in collaboration with the controller. The Grant Manager will also collect pertinent information for third party audits, oversee grant reporting and will be the first point of contact for accounting issues relating to grants and cost reports in addition to managing the grant reporting process.

Essential Functions & Responsibilities

• Prepares grant financial statements. Includes analyzing unbalanced grants.
• Manages Federal, State, Local and Foundation grant financial reporting. This includes becoming trained on required reporting systems, such as the Federal Electronic Handbook (EHB), the Federal Payment Management System, (PMS) the state CORECT reporting system, the online portal for the Medicare Cost report, and any other systems required to meet the essential job requirements for the grants management for financial reporting.
• Analyzes information and options by developing spreadsheet reports; verifying information.
• Prepares general ledger entries by maintaining records and files; regularly maintain detailed reconciliations of all balance sheet accounts related to grants receivable, deferred income, payables to subcontractors, and any other related to the grants management function.
• Prepare annual Income and Analysis reports required by state tax assessors.
• Provide detailed analyses and explanations of all variances from grant budgets.
• Prepares payments by accruing expenses; assigning account numbers; requesting disbursements for grant-related activities.
• Oversees all activities of the Junior Finance & Grants Analyst, including the grant entries to the general ledger, any and all reporting requirements related to grants, and meets regularly with the grants development group on reporting requirements and collaboration on the budget preparation for grant application processes.
• Can fill in as required when Junior Finance & Grants Analyst is not available.
• Meets regularly with the program managers to review the financial progress on their grants and any outstanding issues related to the financial performance of their grants.
• Organizes the grants using grant books to include the Notice of Grant Award, the Grant Budget, the Roll-forward analysis, the monthly journal entries, financial reports, and the tie-outs to the general ledger.
• Ensures compliance with the reporting requirements and schedule for each grant in the portfolio
• Follows HIPAA laws and guidance for keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Accomplishes accounting and organization mission by completing related results as needed.
  
  

Job Qualifications/Requirements

EDUCATION: Bachelor’s degree in Accounting, Finance, Business Administration or related field.

Four years accounting experience including the areas of general accounting, financial reporting, and grant reporting.

EXPERIENCE: Minimum of two years of grants management experience is required; FQHC grants experience preferred

• Strong verbal, written, analytical and interpersonal skills.
• Strong Reporting Skills, Deadline-Oriented
• Good Time Management skills and attention to Detail,
• Thorough understanding of all accounting functional areas.
• Strong Math skills
• Proficiency in spreadsheet and word processing programs.
  
  

Standard Requirements

Supports an ethical standard which complies with a code of conduct free of conflicts of interest.

Supports the Mission and Values of Optimus Health Care, Inc.

Supports, cooperates with, and implements specific procedures and programs for:

oSafety, including universal precautions and safe work practices, established fire/safety/disaster plans, risk management, and security, report and/or correct unsafe working conditions, equipment repair and maintenance needs.

oConfidentiality of all data, including patient, employee and operations data.

oQuality Assurance and compliance with all regulatory requirements.

oCompliance with current law and policy to provide a work environment free from sexual harassment and all illegal and discriminatory behavior.

Supports And Participates In Common Teamwork

Cooperates and works together with all co-workers; plan and complete job duties with minimal supervisory direction, including appropriate judgment.

Uses tactful, appropriate communications in sensitive and emotional situations.

Follows up as appropriate with supervisor and co-workers regarding reported complaints, problems and concerns.

Working For Optimus

• OHC provides a fun, fast-paced working environment, where our commitment to quality is present in every job function.
• Excellent health & welfare benefit options
• Competitive compensation
• Optimus and its caring, multi-lingual staff proudly serve our community in a patient-centered environment.
  
  

To be part of our organization, every employee should share in Optimus’ vision, support our mission, and live our values. These values-outstanding, patient-centered, trustworthy, integrity, multicultural, understanding, and supportive help guide what we do, as individuals and professionals, every day.

Optimus is an Equal Opportunity Employer