GRANTS AND PROJECT ADMINISTRATOR

Salary : $78,980.28 - $98,635.56 Annually Location : Montebello, CA Job Type: Full Time Job Number: 24-25 GRANTS & PROJECTS ADMIN. Department: Police Department Opening Date: 06/20/2024 Closing Date: 7/4/2024 11:59 PM Pacific This position is set to receive the following salary adjustments: July 2024- COLA 2% Increase APPLICATION FILING PERIOD This recruitment will close on Thursday, June 27, 2024. It is in the applicant's best interest to submit their application as early as possible. This position may be closed at any time without notice. JOB SUMMARY Under general supervision to plan, coordinate, and monitor the designated operating programs and/or capital projects for an assigned department; to apply for, report on, and manage grant funds; to organize, research, and analyze information for various projects and programs; act as a liaison with other City departments, government and contract agencies in project development and completion; prepare written reports and oral presentations; and to perform related work as required. MANAGEMENT RESPONSIBILITY This is a high-level staff support position with general responsibility for the planning, organization, development, and completion of multiple complex projects. Considerable initiative and independent judgment are required to facilitate and complete projects. May represent the interests of the City on substantive policy issues and make commitments within established guidelines. May perform supervisory duties as assigned. Plans, coordinates, and monitors operating programs and capital projects ensuring that grant and other guidelines and requirements are met; applies for, reports on and manages grant funds; reviews literature dealing with funds available through grants from governmental agencies to determine feasibility in developing programs to supplement department budget allocations; develops marketing and promotional materials and events for current and newly developed services; plans, coordinates, and monitors activities of designated projects to ensure that goals and objectives of project are accomplished; prepare requests for proposals and bid packages for programs and projects; reviews project proposals or plans to determine time frame, funding limitations, procedures for accomplishing project, and allotment of available resources to various phases of project; evaluates designated projects including contractors at various phases and modifies schedules or plans as required; assists in the annual short and long range planning to meet department objectives; provides technical advice and resolves problems; monitors, analyzes and makes recommendations concerning legislation affecting the department and its operation; coordinates project activities with governmental regulatory agencies or other agencies; may meet with representatives of funding sources to work out final details of proposal; maintains complete and accurate records; maintains a record/database of current regulations and specifications as a reference for compliance with various legal requirements; prepares a variety of reports and makes presentations to City Council, boards, and commissions; directs and supervises the activities of assigned subordinate staff; assists in the preparation and administration of the department budget; represents assigned functions with City staff and other governmental agencies as delegated. Training and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from an accredited four-year college or university with major coursework in political science, planning, public administration, transportation, or a closely related field. Work Background: Four years of progressively responsible and varied administrative support experience, including two years in a governmental agency. EMPLOYMENT STANDARDS KNOWLEDGE: Modern principles, practices, and techniques of grant application and administration, and program and project management. Principles of supervision and training; principles of marketing and promotion Basic concepts of public administration in a municipal government. Computer applications related to grant and project administration. Proper English usage, spelling, grammar, and punctuation. Budget development, preparation, and administration. and ABILITIE S: Develop, coordinate, and monitor grants and assigned programs and projects. Provide supervision, training, and evaluation for staff. Develop and implement marketing and promotional activities. Skillfully use a computer and software programs. Prepare a variety of reports and presentations. Research, collect, and analyze information related to grant-funded programs and assigned projects. Interpret, explain, apply, and enforce a variety of rules and regulations including grant requirements. Effectively represent the administrative functions of the Department with concerned individuals, organizations, and other governmental agencies. Establish and maintain effective working relationships. Communicate effectively orally and in writing. PLEASE NOTE: * As of August 24, 2021, the City of Montebello implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated for COVID-19 before starting work or no later than October 14, 2021. The City encourages applicants to get a free vaccination at a place of their choice or at any walk-in clinic. A candidate's vaccination status will be reviewed as part of the post-offer pre-employment physical examination. Request for exemptions to the mandatory vaccination policy may be submitted for a medical or sincerely held religious belief and will go through a determination process. ** The City of Montebello is an Equal Opportunity Employer (EOE) and provides equal employment opportunities without regard to race, color, ancestry, religion, creed, age, physical or mental disability, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by federal, state or local laws in its employment actions, decisions, policies and practices. CalPERS 2.7% @ 55 or 2% @ 62, depending on member status Classic members pay 8% toward their employee contribution to CalPERS New CalPERS members pay 7.5% toward their CalPERS retirement 11 medical plans available, including dental & vision coverage, maximum paid by City is $1090.00/mo. (3+-party coverage) Or in lieu of coverage, $350 per month medical incentive plan 12 paid Holidays up to 80 Vacation leave hours up to 96 Sick leave hours $30,000 term life insurance, $30,000 AD&D 30 hours bereavement leave per eligible incident Up to $1,500 per year tuition reimbursement (ANNUAL BUDGET PERMITTING) Deferred compensation plan available Bilingual pay available upon testing up to $150/month Education Incentive Pay Certificate Pay up to $50/month Long Term Disability Program 01 Please list your experience with communicating and reporting to Federal, State, Local government, and private industry grants. 02 Please list your experience with staff reports or experience in the budget development process. Required Question