Executive Events Coordinator - 22649

Job Title: Executive Events Coordinator

Location: New York, NY

Pay Rate: $40-45/hr

Duration: 6 month W2 contract with possibility for extension

This position is working with a significant CRM and software company.

The NY Events Team designs and produces events that bring together executives, partners, customers and employees. We are seeking a candidate who is passionate about hospitality and events to join our New York-based events team. Our events vary from in-person, virtual, and hybrid experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with Security, Space Planning, Facilities, Workplace and Guest Services Teams to deliver successful events.

Roles & Responsibilities:

-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

-Continuously research and report innovative and creative event and entertainment options

-Solid office management / workplace environment knowledge

-Strong customer service and executive interaction experience

-Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

-Continuous development of team playbooks and standard operating procedures

-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

-Pre, onsite and post event logistical management

-Key stakeholder for G-Cal calendar management for internal event space

-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

-Management of event statistics and ad hoc reporting

-Manage various workplace projects as assigned

-Multitask many events and projects at one time

Required Skills:

-Experience will be evaluated based on alignment to the core competencies for the role

-Highly personable and customer service focused with great attention to detail

-Excellent written and verbal communication with ability to proactively address client's needs

-Experience in managing budgets, financial planning and tracking

-Excellent problem-solving skills with ability to creatively negotiate demands

-Results-oriented, customer-driven, and organized

-Assess and prioritize workload in a strict deadline centric environment

-Thrive on teamwork and overcoming obstacles

-Ability to work a flexible schedule as needed

-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary