Executive Assistant to the CTO

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Job details

Hybrid Position

This Jobot Job is hosted by Duran Workman

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Salary $60,000 - $80,000 per year

A Bit About Us

We are a top cybersecurity company based in the greater Washington DC area. Our technical and operational domain expertise from federal, commercial and service providers enable us to leverage best practices from these diverse environments to deliver unique security architectures using best of breed technologies. Currently, we are seeking an experienced Executive Assistant to support our Chief Technology Officer (CTO) in managing various administrative tasks and ensuring smooth operations within the executive team.



Why join us?


We offer competitive compensation and benefits packages, along with opportunities for professional growth and advancement in a dynamic and rapidly evolving industry. If you meet the above requirements and are ready to contribute to our mission of securing sensitive national projects, we encourage you to apply.

Job Details

Responsibilities

• Executive Support Provide comprehensive administrative support to the CTO, including managing schedules, arranging meetings, and maintaining effective communication with internal and external stakeholders.
• Autonomy and In-person Sync Demonstrate the ability to work independently and autonomously, while also participating in occasional in-person sync sessions (such as weekly lunches or off-site meetings) to align priorities and discuss important matters.
• Attention to Detail Display a high level of attention to detail in all tasks, ensuring accuracy and quality in compiling sales and budget reports, pulling data from our systems, and proofreading various documents.
• Travel and Expense Management Arrange travel itineraries, accommodations, and transportation for the CTO. Manage expense reports and reimbursements efficiently and accurately.
• Meeting Coordination Coordinate and schedule meetings, prepare agendas, manage contacts, and provide necessary pre-meeting preparation. Proficiency in using Outlook is required.
• Meeting Documentation Produce meeting minutes, capture action items, and maintain detailed notes to ensure effective follow-up and accountability.
• Correspondence and Agreements Compose draft responses and sign agreements, such as NDAs, on behalf of the CTO. Maintain professionalism and confidentiality when handling sensitive information.
• Time Management Complete daily timesheet entries for various projects on behalf of the CTO, ensuring accurate tracking and reporting.
• Organizational Support Provide high-level organizational support for correspondence, reporting, and coordination of recurring status updates and meetings.
• Event Planning Plan and coordinate small-scale events, including dinner meetings, happy hours, off-site meetings, and conferences involving up to 5-10 attendees.
• Collaborative Work Coordinate and summarize weekly activities with the Executive Assistant of Boladji, the CTO's peer executive.
  
  

Requirements

• Minimum of 1 year of executive assistant experience or 3+ years of personal assistance experience.
• Experience supporting executives in the IT field is a major plus, but not required.
• Demonstrated ability to work independently and autonomously, while also collaborating effectively as part of a team.
• Reliable, available, and able to manage multiple tasks and priorities simultaneously.
• Excellent attention to detail, organization skills, and conscientiousness in handling sensitive information.
• Discretion and confidentiality, with an understanding of the unique requirements associated with working on projects involving national security.
• Clean record, as this role does not require obtaining a security clearance.
• Proficiency in using Microsoft Outlook for scheduling and coordination.
• Strong communication skills, both written and verbal, with the ability to compose professional and articulate responses.
• Familiarity with sales and budget reporting, and the ability to pull reports from systems.
• Experience with event planning and minor personal assistance tasks is desirable.
• Familiarity with tools like Grammarly and ChatGPT for proofreading and improving written content.
• Limited social media presence (e.g., LinkedIn) and discretion in discussing work details outside of customer interactions.
  
  

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