Executive Assistant (Entry Level)
Executive Assistant (Entry Level)
Talentree
Boca Raton, FL
See who Talentree has hired for this role
Position Overview:
We are seeking a highly organized and detail-oriented Personal Assistant/Executive Assistant to support our client in the aviation industry, specializing in private jets. This role involves managing both personal and professional tasks for the executive team, ensuring smooth day-to-day operations and effective time management within a dynamic and fast-paced environment.
Key Responsibilities:
Administrative Support:
- Handle scheduling and manage calendars for executives.
- Book travel arrangements and ensure all details are accurate.
- Perform basic administrative tasks such as printing, scanning, and document management.
Personal Assistance:
- Manage personal errands for the executive.
- Assist with personal scheduling and appointments.
- Handle any ad hoc tasks as required by the executive.
Communication:
- Draft and manage email communications with proper etiquette.
- Act as a liaison between the executive and internal/external contacts.
Qualifications:
- Experience:
- Entry-level position, suitable for recent college graduates.
- No prior executive assistant background required, but must demonstrate strong organizational skills and attention to detail.
Skills:
- Strong attention to detail and accuracy.
- Excellent organizational and multitasking abilities.
- Good communication skills, both written and verbal.
- Proficient in using standard office software and technology.
- Ability to learn quickly and adapt to new tasks.
Work Environment:
- Must be able to work remotely but also available for face-to-face tasks as needed.
- Located in or near Naples, FL, for in-person responsibilities.
- Comfortable handling a mix of personal and professional tasks.
Personal Attributes:
- Organized and reliable with a proactive attitude.
- Ability to work independently and manage time effectively.
- Positive demeanor and ability to handle confidential information with discretion.
If you are a quick learner with strong organizational skills and a desire to support an executive team in the private jet sector, we encourage you to apply for this dynamic role.
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Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Travel Arrangements, Airlines and Aviation, and Events Services
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k)
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