Executive Assistant

Our client is seeking a temporary Executive Assistant to join their team in San Francisco.

• Pay rate: $35 - $38

Responsibilities:

• Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
• Under little or no supervision, perform administrative duties such as:
• Effectively calendar meetings for stakeholders across multiple time zones managing last minute changes.
• Coordinate meeting logistics including: conference room reservations, access for remote participants, catering, meeting materials.
• Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.
• Track and process employee expenses and travel claims in accordance with policy.
• Maintain key contact lists and data entry.
• Prepare and edit correspondence, communications, presentations and other documents.
• Establish work procedures and standards to improve efficiency and effectiveness.
• Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.
• Be a resource to colleagues helping to train on relevant systems such as Concur, FCM, MyAccess, ZOOM.
• Assist with more complex administrative or operational activities such as:
• Research, plan, coordinate and book travel and meeting arrangements for senior leadership, global executives, and government officials visiting from other locations.
• Support team recruitment efforts such as scheduling interviews and facilitating case studies.

Required Qualifications:

• Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
• Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.
• Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
• Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
• Experience and/or strong interest in executing corporate events preferred.
• Flexibility with time, able to arrive early or stay late as needed.
• Proficiency in MS Office, Concur, and Travel booking software.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.