Hello! We’re MMC — an integrated marketing and communications agency, composed of MMC and RXMOSAIC. But we are so much more than that.
For 40 years, we’ve shattered sales records and glass ceilings; launched breakthroughs and broken barriers. We've fully taken flight since our launch as the first and only agency focused on marketing to women, and we continue rewriting the rules of communications for all audiences by being Artfully Disruptive.
Our three practice areas — Consumer, Healthcare, & Corporate — are centered around a world-class creative offering that rivals the most celebrated of ad agencies. We wield our creativity with purpose: marrying it with unparalleled audience insights to ignite conversations for companies and brands. Digitally driven, we don’t just stay ahead of the next curve in communications. We define it.
That’s why our client roster includes some of the world’s biggest names, plus a cornucopia of determined challengers ready to take on the world.
To learn more, please visit: HelloMMC.com. MMC is a part of the Omnicom Public Relations Group.
THE ROLE:
The Executive Assistant role at MMC / RXM is a multi-faceted opportunity to support several senior leaders in a creative agency setting. Not only will you be interacting with senior leaders on a day-to-day basis, but you will also communicate and maintain relationships with clients, cross agency teams, as well as Omnicom partner teams. The Executive Assistant will serve as the go-to person for the administrative needs of a handful of executives and maintain a variety of processes and systems that support their managers in driving day to day and long-term business success. If you’re someone “who thrives in the details” and the energy of a fast-paced agency, then let’s talk!
YOUR DAY-TO-DAY:
Coordinate and facilitate high-level calendar management support for busy Executives including scheduling and sending reminders
Support Executive Council members in ensuring that they are present/on time for key external and internal meetings/calls
Assist with planning and meeting setups for clients, in-house account staff, and others, including catering, preparing the room, collateral materials and AV arrangements in support of a hybrid environment
Assist and work with office services in the coordination of office and client events, both on and off site
Communicate and maintain relationships with client, Omnicom, and other external contact support teams to schedule meetings, calls, etc.
Coordinate travel arrangements and develop related itineraries
Assist with restaurant and car service reservations
Input time sheets and ensure timesheets are always up to date
Process expense reports ensuring the timely submission
Develop and maintain filing and other administrative systems including confidential files
Provide ad hoc support to EC teams when needed/another Assistant cannot cover, e.g., travel coordination, meeting catering, conference room set up, or other time-sensitive administrative/logistic needs
Manage purchasing (including Purchase Orders) and interaction with agency finance on behalf of managers.
Assist with on/offboarding employees: desk setup/clean-up, order business cards and create nameplates
Assist in special projects, ad-hoc tasks, and other administrative projects, including client accounts as requested
WHAT WE ARE LOOKING FOR:
3+ years of experience in a similar role, preferably in a communications agency or related industry experience is a plus
Proficiency with Salesforce and Microsoft Office Suite including Word, Excel, and PowerPoint with an aptitude to learn other applications as necessary
Comfortable in a fast paced and dynamic environment
Ability to multitask, organize, and prioritize appropriately
Able to work under pressure and in a flexible and fluid manner
Strong attention to detail and service orientation; must possess strong follow-up skills
Handle confidential information appropriately
Interact with all levels of staff and build strong relationships
Excellent verbal and written communications skills
WHAT MMC OFFERS:
Generous time off
Gift week – we’re closed the last week of the year!
Comprehensive health and wellness benefits
Physical fitness and wellness stipends
Savings program with company match
Family Forming Benefit (paid parental leave) and Carrot Fertility (egg freezing, IVF benefits)
Flexible work arrangements
Professional learning and development opportunities
Tuition reimbursement
Transit benefits
…and so much more!
The anticipated salary range for this position is ($60,000 - $90,000). Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geography. A range of medical, dental, vision, 401(k) matching, paid time off, and/or other benefits also are available.
MMC / RXMOSAIC is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
Employees from diverse or underrepresented backgrounds are encouraged to apply.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Public Relations and Communications Services
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