Performs advanced, diversified and highly confidential administrative assignments for a designated executive, senior level leader(s) or leadership team. Provides calendar management, travel coordination, event planning and administrative project management. Projects and administrative tasks may include correspondence, presentation and report preparation, file maintenance, cross-functional collaboration, meeting room / conference set up, expense calculation and filing and meeting and greeting visitors.
Responsibilities
Typically supports Vice President level or above.
Schedules and maintains calendar of appointments and meetings for assigned executives / teams.
Screens electronic correspondence, telephone calls and visitors.
Manages schedules to ensure full awareness of emerging priorities, changes and potential conflicts.
Coordinates / routes incoming calls and correspondence, responding independently when possible.
Coordinates departmental event planning.
Organizes programs, events, or conferences by: Reserving facilities and caterer, Issuing information and invitations, Coordinating speakers, Managing budgets and costs.
Prepares and distributes records, including agendas, notices and team meeting minutes.
Prepares confidential correspondence, reports and other complex documents.
Tracks, verifies and submits invoices and expenses for payment.
Arranges complex and detailed travel plans and itineraries, books travel.
Provides support as required on various administrative and related projects.
Employs knowledge of software programs including Windows and MS Office applications and business unit specific programs.
On a regular basis, coordinates meetings, projects and related actions with other Executive Assistants.
Qualifications
Required Qualifications
Diploma or equivalent work experience required.
Minimum of 2-4 years of relevant experience or equivalent combination of education and experience in Executive Assistance.
Good business English skills (Written and spoken).
About Us
Why should you join Diebold Nixdorf?
Brightest minds + technology and innovation + business transformation The people of Diebold Nixdorf are 23,000+ teammates of diverse talents and expertise in more than 130 countries, harnessing future technologies to deliver personalized, secure consumer experiences that connect people to commerce. Our culture is fueled by our values of collaboration, decisiveness, urgency, willingness to change, and accountability.
–Diebold Nixdorf is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.
To all recruitment agencies: Diebold Nixdorf does not accept agency resumes. Please do not forward resumes to our jobs alias, Diebold Nixdorf employees or any other organization location. Diebold Nixdorf is not responsible for any fees related to unsolicited resumes**
We are a global Company operating in multiple Locations and Entities. As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer. A List of our operating entities can be found here - https://www.dieboldnixdorf.com/en-us/about-us/global-locations
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
IT Services and IT Consulting, Computer Hardware Manufacturing, and Financial Services
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