Executive Assistant

Executive Assistant, Office of the Finance Partner & Investments Team

Aquarian

Aquarian is a diversified global holding company with a strategic portfolio of insurance and asset management solutions.

After launching in 2017, Aquarian finalized its first investment in 2018. Since then, Aquarian has grown to over $18.2B in assets under management. Aquarian Insurance acquires and operates companies providing retirement income and reinsurance solutions for millions of people. Aquarian Investments deploys capital into opportunities that yield attractive risk-adjusted returns with downside protection for its clients.

Aquarian’s approach combines a wide and holistic view of the investment landscape with incisive decision-making and deep investing acumen. The company invests across the capital structure and creates tailored financing solutions that enable high-quality companies to grow and evolve.

The Role

We are seeking a talented individual to serve as an Executive Assistant to the Finance Partner and his departments, supporting the continued growth and evolution of this dynamic team. This position is ideal for a motivated, self-starting professional open to diving into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills.

This position is in New York City.

Responsibilities:

• Provide calendar management of internal and external meetings
• Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers
• Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
• Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
• Coordinate business travel logistics, creating itineraries and making travel arrangements
• Manage expense reports and vendor invoices as needed
• Both individually and on a team, assist with special project assignments
• Assist with ad-hoc job-related and personal requests as needed

Ideal profile and characteristics:

• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
• Flexible and resilient with an eagerness to learn, receptive to constructive feedback
• Detail oriented with excellent time management and organizational skills
• High level of integrity, discretion, professionalism, and confidentiality
• Ability to anticipate the needs of the executive, the team, and the company
• Tech-savvy and resourceful
• Proactive, positive, energetic personality with a can-do attitude
• Excellent written and verbal skills
• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Education and Experience:

• 3-5 years of experience supporting senior level executives preferably in the Finance/Investment industry
• Bachelor’s degree preferred but not required