Executive Assistant

Our client, a global consulting firm, is seeking an Executive Assistant to support their executive team.

Job Details:

• Title: Executive Assistant
• Type: Direct hire
• Location: NW Washington, DC
• Rate/Salary: $70,000-$85,000
• Background Check: Required

Candidate profile and qualifications:

• Experience in: International Travel, Working with C-Suite Executives, Calendar Management, High Volume Scheduling, etc.
• Technical Skills: Proficient in Chrome River and Interaction
• Soft Skills: Detail Oriented, Proactive, Assertive, Personable, and Independent
• Education: Bachelor's Degree Preferred (Relevant experience can compensate)
• Proof of vaccination against Covid-19: Required, including booster

Responsibilities

• Initiate and/or coordinate project start forms, conflict checks, engagement letters, and proposals with Executives
• Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
• Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
• Handle document production including proposals, erratas, subpoenas, affidavits, and testimony, and provide editing and proofreading support as requested
• Coordinate extensive domestic and international travel for Executives (and occasionally other team members) to client meetings and/or marketing opportunities
• Prepare and submit expense reports and assist Executives with expense approvals
• Manage Executives’ calendars including day-to-day schedules/tasks and suggest ways to maximize Executives’ time
• Work closely with Executives to manage their contacts
• Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
• Work cross-functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for Executives
• Provide Reception coverage and back-up support to other BSS team members in their absence and/or when their workload necessitates support
• Assist with BSS initiatives as needed

Qualifications

• Bachelor's Preferred (Experience can compensate)
• Experience with International Travel
• Working with C-Suite Executives
• Independent and Personable
• Detail-Oriented
• Proactive and Assertive

This Company is an Equal Opportunity Employer. They provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.