Document Control Manager

N^th Consulting Group is seeking a motivated Document Control Manager with analytical and problem-solving skills to join our JFK New Terminal One Program Management Team, which supports a major aviation client. 

Be involved in a transformative infrastructure project and part of a growing organization that serves our clients to the n^th degree. As a core member of our team, you'll provide the day-to-day leadership, support, and execution of the document control functions. You'll report directly to the Program Manager but solely manage and administer all relevant documents to the Project team.

Role Description

This is a full-time, on-site position. The Document Control Manager will oversee the day-to-day management of documents, records, and quality assurance for projects. This role will involve coordinating with various teams, ensuring compliance with regulations and standards, implementing document control measures, and conducting quality assessments.

Job Role and Responsibilities

·      Perform all document control tasks, including but not limited to document archiving, distribution, version controls, project submittal, deliverable log tracking, and meeting/letter numbering log maintenance.

·      Capture and maintain meeting minutes.

·      Develop and maintain a project communications plan with coordination and support from the Program Manager and Project Controls Manager.

·      Establish and update all Company project document controls systems, processes, and procedures.

·      Maintain project filing index through the entire project life cycle.

·      Process project submittals and maintain RFI status logs, COs, RFIs, field reports, shop drawings, construction photographs, inspection reports, and other pertinent project documents.

·      Perform all project and contract document closeouts.

·      Monitor contract status and permits and insurance certificates and communicate with contractors and subcontractors promptly for any documentation issues.

·      Ensure accurate filing and transmittal of all hard copies and electronic documents and timely delivery to meet required project milestones.

·      Comply with all additional tasks assigned by the client's management team and participate in routine stakeholder meetings when required.

·      Generate and present tracking reports for outstanding document status and liaise with relevant parties for timely completion.

·      Provide support and training on all established document controls for new or existing employees when required.

·      Adhere to strict security/confidentiality/safety policies with all document control practices and proprietary Company information.

Required Skills and Attributes

·      Exceptional organizational, time-management, and prioritization skills.

·      Excellent communication skills with all verbal, written, presentation, and logging/reporting tasks.

·      Extremely detail-oriented, focused, innovative, proactive, and self-motivated.

·      Reliable, ethical, trustworthy, and able to handle sensitive data with utmost integrity.

Job Qualifications

·      At least 8 years of Document Control experience, preferably in project/construction management.

·      Bachelor's degree in business administration, construction management architecture, engineering, or equivalent work experience.

·      Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.).

·      Experience updating filing systems and integrating across different software programs.

·      Experience with document control, internal/external audit checks, QA/QC, and compliance reporting.

·      Fully proficient using Microsoft Word, Excel, PowerPoint, and SharePoint

·      Good understanding of project management process and concept

·      Must be able to pass any client-mandated background checks for necessary on-site work activities.

·      Must be authorized to work in the United States.

Equal Employment Opportunity Statement

N^th Consulting Group is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex, sexual orientation, gender identity, national origin or citizenship status, disability, status as a protected veteran, or any other protected characteristics under federal, state, or local law.

About N^th Consulting Group

N^th Consulting Group is a management consulting firm that advises and partners with industry leaders to deliver comprehensive services and solutions to the engineering and construction community.

N^th Consulting Group provides benefits and invests in your well-being and welfare. Typical benefits include health benefits, a 401k plan, paid time off, and paid holidays. 

As a certified minority woman-owned business, N^th Consulting Group leverages our strengths and partnerships to remove barriers and increase diversity in the projects we support and the communities they serve. To tackle our client's most complex challenges, we attract, hire, and develop talented people of all backgrounds and ensure inclusivity and fairness in our hiring process. Our goal is to build an organization that exemplifies the diversity of our leadership through its breadth of operations and services and instills principles of inclusion and equity in our company culture to ensure a fair distribution of opportunities.

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"Serving our clients to the n^th degree."

A certified 100% minority woman-owned business. For more information, visit us at nthcg.com.