Billing / Invoicing Specialist - 144829

Our client is a public charter school in NYC looking to add a Billing / Invoicing Specialist to their team.

Salary/Hourly Rate

$75k+

Position Overview

The Billing / Collections Specialist will be responsible for managing the billing process and ensuring the timely collection of outstanding receivables. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with various departments to resolve billing and payment issues. The ideal candidate will have experience in billing and collections, excellent communication skills, and a commitment to providing exceptional customer service.

Responsibilities Of The Billing / Invoicing Specialist

• Billing and Invoicing: Generate and distribute accurate invoices for tuition, fees, and other school-related services on a timely basis. Ensure all billing information is accurate and complete, including student details, tuition rates, and payment terms. Address and resolve any billing discrepancies or issues in collaboration with the finance and administrative teams.
• Record Keeping: Maintain detailed and accurate records of all billing and invoicing activities. Ensure that all financial transactions are recorded in compliance with school policies and procedures. Prepare and maintain reports on billing activities and outstanding invoices.
• Customer Service: Respond to inquiries from parents and guardians regarding invoices, payments, and account status. Provide exceptional customer service by resolving billing and payment issues promptly and professionally. Work closely with parents to negotiate payment plans and terms when necessary.
• Collections: Monitor accounts receivable and follow up on outstanding invoices through calls, emails, and written correspondence. Develop and implement effective collection strategies to minimize overdue accounts. Maintain detailed records of all collection activities and communications with parents and guardians.
• Reporting and Analysis: Prepare regular reports on accounts receivable aging, collection activities, and cash flow forecasts. Analyze billing and collection data to identify trends and areas for improvement. Provide recommendations for process improvements to enhance efficiency and effectiveness.
  
  

Qualifications For The Billing / Invoicing Specialist

• 2+ years of experience in billing, invoicing, or accounts receivable, preferably in an educational or non-profit setting.
• Strong understanding of billing and invoicing procedures and best practices.
• Excellent analytical and problem-solving skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience with accounting software (e.g., QuickBooks, SAP) is a plus.
• Exceptional communication and interpersonal skills.
• High level of accuracy and attention to detail.
  
  

Education Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
  
  

Benefits

• Medical, dental, and vision.
• PTO.
• 401k.
• Company holidays.
  
  

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 144829