Associate Project Manager

About Us:

Much of what you need to know about minds + assembly is captured in the name itself: we think we create and (+) we put things together. It’s really that simple—and that shockingly different. Of course, the simplicity of our name belies the depth of what we deliver to our most honored (and often overjoyed) clients. Our work is consistently at a higher caliber than they are used to, simply because we push ourselves to think and build differently. Combine this with an obsessive attention to client service, and you arrive at a place where we stand alone among agencies. Arrogant? No. Confident? Of course, but only because we’ve put together a team of people who are good AF in every way.

At minds + assembly, the engine of our business is commercial invention. We approach every project—actually, every aspect of our work—as an opportunity to dip our toes into the revitalizing stream of the new. The original conception of our agency (which has since been realized) was that of a happy workshop, a place where the mind and hands are free to construct brilliant new things for our clients. Yet, we never forget that we are in fact a business. Everything we do is to further the commercial goals of our clients, whether that is to sell a product or an idea. To achieve this, we continue to add only the best people, those who have the right talent, temperament, and teamwork-orientation to further our collective goals. Then we ask that each person adhere to two simple and equally important principles: uncompromising standards and unconditional support. In other words, we push each other, hard, to produce the best work possible, yet always with the knowledge that we have each other’s backs.

About the role:

As an Associate Producer (Project Manager), we count on you to help ensure the delivery of our client work is as productive, efficient, and seamless as possible – so that our people and brands thrive and our work shines. You are the lifeline between all functions and people on your brands. Your role, and the workflow and projects you oversee, is essential to the successful day-to-day operations of our agency. As such, we would like—and expect—you to bring your expertise and creativity to provide the best logistical and strategic guidance you can, day-in and day-out. And we want you to contribute to shaping how we work at minds + assembly, today and for the future.

Job responsibilities:

• Support your team’s Producer or Senior Producer in meeting a team’s day-to-day deadlines
• Maintain and update the daily Projects & Priorities document, so all team members have access to up-to-date expectations for project deliverables
• Route all projects for internal team reviews in-line with established agency process and using proper systems / channels
• Manage workflow to meet client deadlines and milestones, accounting for overlapping priorities, conflicts, and out of the office schedules
• Ensure all QC processes are adhered to, particularly at key project lifecycle stages: client review, MLR review, and release
• Complete Medical/Legal/Regulatory submissions in-line with established client guidelines and system requirements, pulling in internal team resources for assistance with key steps
• Assist Producer or Senior Producer in pulling weekly financial reports, as needed, to help team monitor and track hours to ensure all projects are in-line with budget expectations
• Be a strong partner to both Client Service and Creative, partnering with the former to assist in client-facing communication as needed and the latter to ensure deadlines are met and ownership is clear
• Problem solve, troubleshoot, and anticipate risk so you are thinking one step ahead of the team at all times
• In time, manage small-scale projects independently, including creation of timelines and estimates that are both specific to brand and project needs
• Have fun! Bring your unique personality and skills to the forefront to build rapport with the team and to be an effective team member
  
  

Professional skills and requirements:

• Strong communication skills
• Strong computer-based skills and ability to learn new processes quickly
• Working knowledge of Microsoft Office suite
• Internship experience preferred but not required
  
  

About applying:

We’re looking for people with curiosity and expertise, and most of all, a positive attitude. If that sounds like you, attach website links, portfolios, resumes, and passion projects.

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