Associate Director of Admission

San Francisco Friends School - Associate Director of Admission

Reports to: Director of Admission

Primary Responsibility: To work in partnership with the Director of Admission on all aspects of the admissions process and the stewardship of new families.

Hours: Full-Time; 12 months

Exempt

Salary range: $80,000 - $100,000

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Position Overview: The Associate Director of Admission is an exceptional communicator who works diligently to present and promote San Francisco Friends School as a vibrant, inclusive community. They are known and serve as a knowledgeable resource on campus and in the external community on all aspects of the admissions process. This full-time, twelve-month administrator believes firmly and passionately that our school is a dynamic place where students and their families can thrive. Alongside the Director of Admission they will recruit, identify, and orient students and families who support the mission and core values of the school and help achieve the school’s admissions targets.

The Associate Director of Admission works closely with the Director of Admission to oversee, manage, and support all aspects of the admissions process. The highest levels of integrity and maturity are required in all aspects of work with the internal and external community as well as the ability to work effectively with a diverse range of constituencies. _____________________________________________________________

Responsibilities

• Serve as a member of the admissions committee during both the main enrollment season and throughout the summer to achieve admissions targets
• Understand fully and articulate clearly all aspects of San Francisco Friends School’s philosophy, mission and purpose, school life and the K-8 educational program including the SFFS commitment to socioeconomic diversity through the Adjusted Tuition program
• Interview prospective middle school families and write interview reports
• Train and support the adjuncts to the admissions process (i.e. student ambassadors/tour guides; parent ambassadors; teachers)
• Manage Admissions Committee parent volunteers for admission events, school tours, fairs and welcome events
• Manage and organize the parent Welcome Committee, plan welcome events with parent volunteers and coordinate the new family buddy program
• Lead campus tours for prospective parents and respond to prospective parent questions (in person, by email, and phone)
• Represent SFFS with pride and confidence at internal and external events
• Routinely cultivate relationships with administrators at local preschools, elementary, and middle schools and apprise them of the school’s program
• Monitor the admissions office email address to ensure timely, professional feedback and internal and external communications
• Working in conjunction with the Communications Director and the Director of Admission support the preparation of all admissions materials including admissions packets, follow-up mailings to applicant families, decision letters, welcome packets, etc. and ensure timely and complete distribution
• Organize and manage all aspects of kindergarten applicant visits and “shadow days” for Grades 1-7 and coordinate appropriate internal resources for these events including DS support and all print/other materials
• Manage admissions events, including weekday tours, weekend and evening open houses, outreach events, admission fairs, etc
• Participate in regional associations such as BADA in order to be informed of admission trends and best practices for communication and policy during the admission process
• Work with the Director of Admission to evaluate/reflect on the admission process and redesign/reimagine the process and admissions calendar as needed
  
  

Data management:

• Hold ownership/expertise in the admissions database (Ravenna) ensuring data integrity, and timely availability of accurate information to all constituencies
• Produce admissions statistics for Director of Admission, Business Office, and Head of School’s analysis
• Work with the business office during the re-enrollment process to ensure all students/tuition revenues are accurately captured
  
  

Essential Skills and Personality Traits:

• Passion for SFFS’s history, mission, program, and vision for the future
• Impeccable professionalism; ability to maintain confidentiality at all times
• Strong interpersonal skills; a “people person” who is warm, welcoming, and gracious
• Positive, upbeat, optimistic, can-do attitude
• Cross-cultural competency; an ability to work with respect and grace with people from diverse cultural and economic backgrounds
• Outstanding communication skills (including public speaking and the ability to write, edit, and proofread)
• Ability to collaborate, pivot when necessary, and work as a team player
• Strong organization and high efficiency and accuracy; an ability to use time effectively and meet important deadlines
• Detail-oriented thinker who is also able to see and understand the “big picture”
• Tech-savvy: Proficiency with Ravenna and Microsoft Office Suite (PowerPoint, Excel, Word, etc.) and Google Suite
  
  

Physical requirements:

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 20 pounds.

EEO Commitment:

The San Francisco Friends School is an equal opportunity employer and does not discriminate on the basis of race, national origin, religion, gender, gender identity or expression, sexual orientation, disability, age, military or veteran status, marital status or any other category protected by law. The school also makes reasonable accommodations for qualified applicants with disabilities; candidates who need accommodations in order to apply for this position should request an accommodation as part of the submission of interest.

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