Administrative Officer

Duties

The primary purpose of this position is to serve as Chief Administrative Officer for the Marine Mammal Commission (MMC) with full responsibility for management and direction of all administrative matters and for providing or obtaining a variety of management services essential to the operation of the MMC.

Duties Performed

• Overseeing and formulating the development/implementation of general administrative procedures and policy.
• Providing the Executive Director with expertise and advice on compliance with appropriations law, OMB Circulars and memoranda, and other related financial laws, regulations and policies; Ensuring internal control reviews are completed within assigned schedules; Ensuring prompt follow-up and resolution of audit findings.
• Providing contract administration, purchasing control and monitoring, and procurement cost estimates and planning for the Agency.
• Managing and analyzing overall personnel situation as may be required for budget, staffing patterns, recruitment, vacancies, etc. In coordination with GSA Commissions and Boards, provides advice and oversight for applicable human capital services and/or functions, including: compensation, career development and training, employee relations, organizational change, orientation and separation services for employees, performance management or incentive awards, position development, position management, preparation and processing of personnel actions/documentation, and recruitment and placement.
  
  

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this position.
• You must successfully pass a background investigation.
• Selective Service Registration is required for males born after 12/31/1959.
• One-year probationary period may be required.
• Status Candidates must submit an SF-50 and must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of the announcement.
• If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application.
• e-Verify, an Internet-based system, may be used, to confirm the eligibility of all newly hired employees to work in the United States.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• License Required: No
• Pre-employment physical required: No
• Bargaining Unit Position: No
• Permanent Change of Duty Station (PCS) Expenses will not be paid.
  
  

Promotion Potential: This position is at the full performance level. Supervisory Probationary Period: This is a supervisory position. Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a 1-year probationary period. You may also be required to complete an appropriate supervisory training course within one year of assignment to this position.

• Only experience obtained by the closing date of this announcement will be considered.
• More than one selection may be made from this announcement.
  
  

Qualifications

Specialized Experience:

GS-14: Applicant must demonstrate at least one full year of specialized experience comparable in scope and responsibility to the GS-13 level in the Federal service (obtained in either the public or private sectors) performing the following duties:

• Communicating recommendations, orally and in writing on budget requests and/or justifications;
• Preparing work assignments for staff members to ensure timely completion; and
• Evaluating human capital services to advise on personnel actions.
  
  

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). Time-In-Grade requirements also apply to current employees applying for a Veterans Employment Opportunities Act of 1998 (VEOA) appointment. NOTE: All current or former Federal employees must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure (1 or 2), and type of service (Competitive or Excepted).

All qualification requirements must be met by the closing date of this announcement. Qualification claims will be subject to verification.

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Additional Information

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Interagency/Career Transition Assistance Program (ICTAP/CTAP): This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position (you must receive a score of 85 to be rated well qualified); and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp

Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see http://www.sss.gov/ ).

If you are unable to apply online contact philadelphia@opm.gov.