The Administrative Assistant supports the excellence and efficiency of the Associate Head of School in advancing the Mission of the School. Professionalism, exercising discretion and maintaining confidentiality are essential. The Administrative Assistant represents the School and all members of the faculty and staff positively and in accordance with the mission and philosophy of Holton Arms School. The successful candidate brings initiative, integrity, professionalism, and good humor to multifaceted and evolving administrative responsibilities. This is a 12 month in-person position.
Essential Functions
Maintain the Associate Head of School’s calendar, including scheduling meetings, appointments, and speaking engagements. Exercise discretion in committing time.
Organize meetings including scheduling, preparing, gathering documents, managing the logistics of in person and virtual meetings, attending meetings, taking notes, providing minutes and action items following the meeting.
Maintain physical and electronic files for the Associate Head of School.
Administrative duties such as placing orders, submitting expense reports and others
Processes and submits corporate credit card statements, with all receipts for the Associate Head of School
Provide support to the direct reports of the Associate Head of School as needed
Demonstrates dependability and responsibility.
Accepts and completes other duties and responsibilities assigned by the Associate Head of School.
Competencies
Technical Savvy using Google Suite to include Google Docs, Forms, Sheets, etc., and Microsoft Office
Outstanding oral and written communication
Growth mindset with a focus on learning
Thoroughness in the completion of all activities
Very detail oriented and capable of prioritizing competing demands, with the desire and ability to thrive in a dynamic, high-touch work environment
Proactive, flexible, personable and a focus on serving multiple constituencies including parents, students, faculty and staff
Maintains strict confidentiality of School business
Team player
This is an on-site full-time 12 month position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:00 p.m. This position accrues vacation according to the Holton Arms School staff schedule. There may be black-out dates when leave will not be approved, such as opening and closing of the school year. Occasional evening and weekend work may be required as job duties demand. We offer a competitive salary and excellent benefits package.
Holton-Arms cherishes the uniqueness of each of our members including current and former students, faculty, and staff. We seek to create an inclusive environment that sees, values, and supports diverse identities and experiences, cultivates engaging discourse, and empowers our students to be thriving members of the global community.
At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. We are committed to:
Discovering, developing, and valuing our full authentic selves.
Deepening awareness of personal and systemic biases and being accountable for the impact of our words and actions.
Developing an understanding of the historical origins and perpetuation of systems of power and privilege.
Engaging in open and brave conversations that promote growth, understanding, connection, and agency.
Embracing every individual as essential to the community.
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About Holton-Arms School, Inc.
The mission of the Holton-Arms School is to cultivate the unique potential of young women through the "education not only of the mind, but of the soul and spirit." Founded in 1901 by two visionary women, Holton-Arms continues to cultivate a diverse, inclusive and equitable school community, to tend to the health and well-being of its members, and to build a global curriculum that responds to the learners in our classrooms and the world around us. In this vibrant community committed to academic excellence, our students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue opportunities for leadership, and build lifelong friendships. Caring, dedicated faculty and staff inspire our 665 girls and young women in grades 3-12 to realize the School's motto, "I will find a way or make one." We seek candidates who are dedicated to the School’s mission and will work to inspire our 665 girls and young women in grades 3-12 to realize the School’s motto, “I will find a way or make one.” within the School and in local, national, and global communities. We believe that with intellectual curiosity, self-reliance, tenacity of purpose, and commit...ment to others, Holton women will make a difference in a complex and changing world. We seek applications from candidates of diverse backgrounds, talents, and interests who share a dedication and commitment to helping girls learn, grow and make their way in the world.