Administrative Assistant Supervisor

Global Investment Banking

Baird Global Investment Banking (GIB) is in search of a strategic, efficient, and critical thinking self- starter to focus on the day-to-day operations for our expanding professional support team. Come join us and discover why we've been recognized as a Fortune Best Place to Work for 21 consecutive years!

As an Administrative Assistant Supervisor, you will oversee the Administrative Assistant (AA) team of support professionals, who are drawn across multiple sectors groups within GIB.

To be successful in this role, you will need to have strong people leadership and communication skills, as well as a proven track record of managing and developing support staff. We are also seeking a highly organized individuals with a keen eye for detail and the ability to manage multiple priorities at once. Finally, are you passionate about supporting others and their goals? If so, we'd love to hear from you!

As a Supervisor of Baird’s Global Investment Banking's professional support team, you will play a critical role in ensuring that our bankers operate effectively and efficiently.

As An Administrative Assistant Supervisor, You Will

• Collaborate with Professional Support Talent Director to plan and execute support staff growth initiatives, ensuring that they align with boarder departmental goals.
• Lead the Administrative Assistant (AA), who are responsible for supporting our banking professionals with their daily administrative needs.
• Implement leadership’s vision to create high performance and productivity.
• Ensure that quality standards are met, and GIB procedures are followed.
• Maintain team engagement and bolster business development knowledge through staff meetings and group training sessions.
• Provide routine 1:1 coaching session to help the Assistants (AA) sustain / improve basic competencies and achieve their professional goals.
• Collaborate with Professional Support Talent Director to prepare for semi-annual / annual evaluations performance reviews.
• Participate in recruitment efforts, including reviewing resumes, screening, and interview panels.
• Develop and maintain relationships with key internal business partners to ensure the support team is exercising best practices.
• Continuously evaluate and reinforce processes and procedures to ensure efficiency.
• Stay up to date on industry trends and professional procedures and incorporate them into our team's operations where appropriate.
  
  

What Makes This Opportunity Great

• Team of associates passionate about achieving great results for clients and give back to the communities where we live and work.
• Unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership.
• Support and flexibility to grow and be your best at work, at home, and in the community.
  
  

What We Look For

• 5+ years l eading people in a manager/supervisor role .
• 3+ years of experience as an executive assistant or similar role with significant transferable skills.
• Strategic and analytic thinker with a drive towards execution and delivering results.
• Advanced proficiency with MS Office Suite, Workday, Salesforce, Concur, and SharePoint preferred.
• Proficient using virtual communication tools Teams, Zoom, WebEx.
• Minimal travel expectations required.
  
  

Commitment to Inclusion & Diversity

Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey – one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.