Administrative Assistant Office Manager

Job Description

We are seeking an Administrative Assistant Office Manager to join our team! You will perform clerical and administrative functions in order to drive company success.

Operations Responsibilities:

Log, process, and track contracts and estimates in the contract database

Generate and file weekly and monthly certified payroll reports

Manage certificates of insurance

Produce stored material backup for invoicing

Administrative Responsibilities:

Answer Phones

Coordinate opening, copying and distributing mail

Monthly copying/scanning/distribution of late customer invoices

Panel Schedules

Office Management:

Organize package shipping and receiving

Order and stocking multi-site office, kitchen and cleaning supplies

Order and stock company stationery, envelopes, custom forms etc.

Manage the postage account and supplies

Scheduling conference room usage

Manage copy machines and printer installation/repair/maintenance

Coordinating multi-site building/office maintenance (Inspections, Recycling, HVAC, Plumbing, Lawn/Sprinkler, Cleaning)

Coordination of holiday cards, invitations, and gift baskets, flowers/Edible Arrangements

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Strong sense of priority
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills