Administrative Assistant II (School of Dentistry - Diagnosis and Oral Health)

Department:

Diagnosis & Oral Health

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R104967

Minimum Requirements:

High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The UofL School of Dentistry is seeking an Administrative Assistant II for the Diagnosis and Oral Health Department. This position will provide administrative support to the Chair of Diagnosis and Oral Health.

Essential Duties And Responsibilities

• Provide day-to-day administrative support to the Chair of Diagnosis and Oral Health; make travel arrangements; maintain the calendar for Chair and plan and schedule meetings; track and record faculty leave requests; assist with faculty affairs-related documents (e.g., annual work plans, performance reviews, promotion/tenure documents, etc.).
• Maintain financial records and handle purchasing for department; reconcile Procard account monthly; approve payments; prepare and track budgets for all department speed types; use PeopleSoft Financials to produce financial reports; prepare purchase orders, expenses reports and travel vouchers and reimbursements; order supplies.
• Provide general administrative support to department; handle correspondence and e-mails; prepare annual reports; sort and distribute departmental mail; coordinate and prepare for meetings (e.g., handle arrangements, for agendas, speakers, food and facilities); secure room reservations for courses; attend meetings and take minutes as directed by the Chair; develop and maintain department address lists and collaborate with other administrative staff; assist with faculty onboarding and offboarding.
• Other duties as assigned.
  
  

Target Compensation Maximum:

$24.77

Target Compensation Minimum:

$16.51

Compensation Will Be Commensurate To Candidate Experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.