Administrative Assistant

Job Description

Job description

Serious Inquires Only.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our office manager and employees and assisting with day-to-day office needs. Administrative Assistant responsibilities include maintaining appropriate filing systems, data entry, preparing reports and placing orders as needed. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Candidates will be contacted via ZipRecruiter, email or phone. Please check back often to see if selected for an interview.

Responsibilities

• Answer and direct phone calls
• Maintain virtual calendar
• Write and distribute email, correspondence and forms
• Maintain existing filing system
• Order office supplies, equipment and uniforms
• Schedule confirmations
• Following up on paperwork
  
  

Skills

• Significant data entry is required
• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers, copiers and fax machines
• Proficiency in MS Office & MS Excel
• Excellent time management skills and the ability to prioritize work
• Ability to take direction and willing to learn
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Degree
• Bilingual (English & Spanish)
• Background in bookkeeping/accounting a plus