Administrative Assistant

Title: Admin Assistant/Project Assistant

Location: On-Site in Sterling, VA

Citizenship/Clearance Requirement: Must be authorized to work in the US.

Job Description:

Our client is a family owned and operated, full service, rapidly growing commercial flooring company serving the Virginia, Maryland and DC area for 15+ years. We specialize in providing new installation, replacement and/or repair of an extensive selection of commercial flooring, while simultaneously accommodating time frames specific to each clients

needs and ensuring 100% customer satisfaction. Our team includes estimators, project managers, assistant project managers and installers with a combined total of 35+ years within the commercial flooring industry. Pride in workmanship and efficiency is a company-wide commitment that allows our client to consistently deliver high quality flooring service to our valued customers. We work with a variety of clients; including General Contractors, private owners, property management companies and major corporations.

Job Requirements:

- Arrive promptly and ready to start work each day

- Maintain professional office etiquette and attire

- Highly motivated, energetic individual with an eagerness to learn and a Can Do attitude

- High attention to detail and very organized

- Ability to work independently and efficiently, while also able to work well within a team setting

- Ability to multitask, prioritize and exhibit excellent time management skills

- Must have dependable transportation

Position Responsibilities:

- Maintain email inbox and respond promptly to emails

- Receiving and Sending UPS/FedEx packages

- Filing, organizing and maintaining project folders

- Maintaining and organizing our Design Center

- Data Entry using RFMS, Excel and Word; (Proficiency in Excel and Word is required)

- Knowledge of RFMS & Measure a Plus but not required

- Maintaining/Updating Company Calendar with Accuracy

- Ordering and Tracking Samples for Submittals with Accuracy

- Create and Assemble Submittal Packages for Project Manager Review

- Assemble and submit closeout packages

- Internet research is a VERY integral part of this position and the ability to utilize the internet to research various types of information is VITAL

- Experience with in the Flooring Industry is preferred but not required

Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer (EOE) who will provide equal employment opportunity to employees and applicants for employment without regard to race, ethnicity, religion, color, sex, pregnancy, national origin, age, veteran status, ancestry, sexual orientation, gender identity or expression, marital status, family structure, genetic information, or mental or physical disability