Administrative Assistant
Administrative Assistant
AGG Legal Staffing
Los Angeles Metropolitan Area
See who AGG Legal Staffing has hired for this role
Law Firm experience is required for this role!
The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities:
- Assist the Managing Partner with all aspects of recruiting and business development
- Prepare and process retention agreements and correspondence
- Maintain business development contacts database
- Extensive correspondence and coordination with recruiters
- Track candidate submissions and coordinate all aspects of the interview process
- Plan and facilitate firm events, seminars, etc.
- Time entry in ProLaw and processing expense reports
- Make travel arrangements and lunch/dinner reservations
- Coordinate meetings, provide reception backup, and assist the Office Services team as needed
- Provide additional administrative support and work on special projects, as directed
Qualifications:
- Bachelor's degree or equivalent experience
- 1-2 years of law firm experience
- Highly organized, detail-oriented, and committed to meeting deadlines
- Ability to maintain confidentiality
- Strong customer service, interpersonal, and written communication skills
- Strong reasoning, problem-solving, and time-management skills
- Ability to multi-task, take direction from multiple individuals, and effectively manage competing deadlines
- Experience with ProLaw or comparable billing software
- Strong proofreading skills and strong typing skills, both speed and accuracy
- Work overtime as needed to meet position requirements, responsibilities, and deadlines
- Ability and affinity for working in teams, adapting to various personalities and work styles, and successfully producing in that environment
- Effectively communicate and coordinate with vendors and outside contacts
- Proficient in Microsoft Office suite (with particular proficiency in Excel)
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Human Resources and Legal -
Industries
Law Practice
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