Administrative Assistant - Events – ABA Centers of America
Fort Lauderdale, FL
About ABA Centers Of America
ABA Centers of America is a healthcare innovator experiencing steady growth while revolutionizing the autism care field. Inc. Magazine ranked us the #1 Growth Company in the Southeast and named us to their national Inc. Best in Business list. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community.
We are currently in 9 states with over 30 clinical service areas, and our roadmap will bring us to more than 50 clinical service areas over the next 12-24 months. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.
Growth Opportunity in Event Planning
Our company leads the field in the volume of client magic we create by holding an event in each clinic/service area every day during school holidays. If you’re a detail-oriented, self-driven administrative assistant, join our growing multi-state events team, and we promise you’ll never be bored!
As the Administrative Assistant to the Corporate Events VP and supporting the Events Team, you will play a crucial role in managing Coupa software, procurement, and event logistics for our corporate events. You will support the VP in raising Coupa requisitions, placing orders, entering vendors into Coupa, and following up on payments. Your attention to detail and organizational skills will ensure the seamless execution of high-profile corporate events.
This position is on-site in our downtown Fort Lauderdale HQ offices Monday-Friday.
What You'll Do
Manage Coupa software, procurement processes, and event logistics for corporate events.
Raise Coupa requisitions and place orders for event-related expenses.
Enter vendors into Coupa and maintain accurate vendor records.
Follow up on payments and ensure timely processing of invoices.
Coordinate with internal teams and external vendors to execute flawless events.
Assist in budget management and performance tracking for corporate events.
Requirements
Education/Experience and Other Requirements:
Bachelor’s degree (preferred).
3+ years of experience in administrative support, preferably in event management or corporate settings (preferred).
Proficiency in Coupa software preferred and Microsoft Office suite (Word, Excel, PowerPoint).
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills.
Detail-oriented with a proactive approach to problem-solving.
Ability to work effectively in a fast-paced environment and adapt to changing priorities.
Expertise Needed
Ability to communicate effectively both orally and in writing.
Proficient with technology.
Strong people and communication skills.
Ability to communicate with various departments.
Strong time management and multi-tasking ability.
Proficient in Microsoft Office with an aptitude for learning new software systems.
Solid interpersonal skills.
Comfortable handling confidential information.
Ability to adapt to changing situations in a calm and professional manner.
Summary
Benefits
Three weeks of paid time off in first year (more added with tenure)
Medical, dental, vision, long-term disability, and life insurance
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
Generous 401(k) with employer match up to 6%
ABA Centers of America Culture
ABA Centers of America is determined to maintain its startup culture with a team of seasoned professionals working toward a shared vision of creating the nation’s leading provider of autism care. All our decisions are data-informed, mission-driven, and client-centric.
Recruiter ID:
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Hospitals and Health Care
Referrals increase your chances of interviewing at ABA Centers of America by 2x