Administrative Assistant

Now Hiring - Admin Assistant

Professional Administrative Assistant for Accounting Firm

Full-Time – Salary

Schedule: 8:45 am to 5:30 pm, Monday – Friday

Location: Islandia, NY 11749

Compensation: $55,000 – 65,000 annually

What’s In It for You:

• Employer supported medical insurance.
• Dental and vision insurance, additional ancillary options.
• 401(k) with employer matching
• Paid time off, allowing for work-life balance.
• Employee volunteer program, offering additional time off for community involvement.
• Mentor program to support your professional development and growth.
• Onsite paid continuing education opportunities.
• Engaging team-building events and outings to foster a positive work environment.

Job Summary:

As Administrative Assistant you will be the voice and face of SMG ABA, LLC. You will receive and direct calls, manage projects for executives and assist in accounting functions such as AP, AR, Billing, and Tax Returns. You will manage workflow and schedule meetings. This is an integral part of our fast-paced environment with the opportunity to grow your skills.

As part of the SMG ABA team, you will be surrounded by individuals who value hard work, encourage personal and professional growth, and celebrate achievements together. We recognize the importance of each team member's contributions and provide a supportive atmosphere where your efforts are acknowledged and rewarded when we reach our goals.

What You’ll Do:

• Greet all staff and clients with positive professionalism.
• Work with and closely communicate with senior administrative staff.
• Act as a point of contact between clients and staff
• Manage and update workflow systems.
• Maintain and update contact lists.
• Write and distribute emails, correspondence, memos, letters, faxes, and forms.
• Scan and maintain data management.
• Assist with accounts payable, billing, and accounts receivable.
• Effectively manage communications, calls, emails, meetings
• Provide courteous support to clients/visitors/staff.
• Manage office supplies by taking inventory, placing orders, and researching cost-saving opportunities and new suppliers.
• Process tax returns
• Participate in SMG ABA recruiting, team-building, and other firm events.
• Assist with other tasks and projects as needed.

What You’ll Need:

• 2 years of Administrative Assistant, accounting experience, AP, AR, Tax, Bookkeeping, Billing,
• Associate degree or higher is preferred, High School diploma or equivalent is required.
• Good general computer skills are required.
• Proficient in MS Office Suite.
• Excellent communication both written and verbal.
• Self-motivated, highly organized, and able to multi-task.
• Able to maintain confidentiality and handle sensitive information with discretion.
• Professional demeanor and strong customer service orientation.
• Must be able to sit for long periods.

About Us:

At SMG ABA LLC, we take pride in being more than just an accounting firm. We foster a unique team spirit that sets us apart from our competitors. Guided by a set of core values, we have established ourselves as a six-time Inc. 5000 company, demonstrating our unwavering commitment to success and continuous growth. With headquarters in Islandia, New York, and additional offices in New York City and St. Petersburg, Florida, we offer a dynamic and vibrant work environment.

As part of the SMG ABA team, you will be surrounded by individuals who value hard work, encourage personal and professional growth, and celebrate achievements together. We recognize the importance of each team member's contributions and provide a supportive atmosphere where your efforts are acknowledged and rewarded when we reach our goals.