Accounts Payable Specialist

Our Opportunity:

The Staff Accountant will work in developing, implementing, and providing ongoing financial oversight. Including ensuring accurate reporting, collecting, filing, processing invoices, checking payments for vendors, customers and other third-party companies in a timely and efficient manner.

Principal Duties & Responsibilities:

• Assemble, review and verify purchase orders (PO), invoices and check requests
• Flag and clarify any unusual or questionable purchase orders and invoice items or prices
• Sort, code and match invoices and PO’s
• Set invoices up for payment
• Enter and upload PO’s and invoices into system
• Track expenses and process expense reports. Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audits
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Other related duties as assigned

Desired Knowledge, Skills, Abilities & Experience:

• Must be reliable and extremely trustworthy
• Must be proficient in Microsoft Office Suite or related programs
• Must be able to learn other accounting software systems
• Excellent organizational skills and attention to detail
• Ability to maintain confidential and meticulous records

Education, Training & Certifications:

• Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Energix is an Equal Opportunity Employer. Energix does not and will not discriminate on the basis

of race, color, religion or creed, gender, gender expression, age, national origin or ancestry, disability, marital status, sexual orientation, military status, or any other characteristic in any of

its activities or operations, including employment decisions, selection of vendors and clients, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of the Energix team, as well as with our contractors, vendors, and clients.