Accounts Payable Specialist

Job Description

BASIC FUNCTIONS

Facilitates accurate and timely processing of vendor invoices for inventory and non-inventory items. Also, scan and file all paper financial statements into electronic format. This individual has the responsibility and authority to carry out assigned tasks.

SPECIFIC DUTIES

• On a daily basis, facilitate accurate and timely processing and posting of all of accounts payable invoices daily, obtaining approvals and troubleshooting issues when needed.
• Establishing and maintaining relationships with new and existing vendors
• Manage freight charges for all carriers (FEDEX UPS, and DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.
• Reconcile and communicate un-invoiced receiving (UIR) and open receivers’ transactions on a weekly basis.
• Process credit memo, adjustments, and journal entries.
• Record commission charges.
• Manage Accounts Payable folder ensuring all invoices processed by end of day.
• Processing of COD payments.
• Prepare COA report.
• Backup AP Manager to download credit card activity from account websites, download into EPDS accounting system and code all charges weekly.
• Backup AP Manager to process trade show charges in Concur.
• Analyze vendor statements of accounts weekly.
• Wire initiation for purchase order payments including coding into EPDS.
• Processing of GS deductions
• Receive, open and distribute mail by end of mail.
• Performs data entry into our computer software programs.
• Acts as backup to AP Manager.
• Ensures compliance with company code of conduct and all applicable laws, regulations, rules and policies.
• Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
• Perform other duties as necessary
  
  

Standard Requirements

Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.

Education / Experience / Competency

• Associate degree or higher in accounting or any business-related discipline, required.
• Basic proficiency in Microsoft Excel
• 2 years+ experience within accounts payable discipline.
• Experience processing invoices in high-volume
• Experience Comparing purchase orders, prices, terms of payment and other charges.
• Strong analytical skills.
• Ability to compare/analyze reports.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
  
  

Company Description

Blue Raven Solutions, including Triman Industries, Inc., and Crestwood Technology Group, LLC (collectively, the “Company”) is a portfolio company of AE Industrial Partners, LP (“AEI”), a private equity firm specializing in aerospace, defense & government services, space, power & utility services, and specialty industrial markets. Since August 2019, AEI in partnership with the Company’s management team and other shareholder partners, has been strategically building a unique platform of scale serving the complex military aftermarket with a broad set of capabilities that enable OEMs to increase sales, performance and productivity while allowing military customers to minimize program risks and costs.

Blue Raven Solutions, headquartered in Morristown, NJ and having decades of operating experience, provides tech-enabled, scaleable supply chain management solutions to over 80 OEM partners and a growing list of military customers including the Defense Logistics Agency (DLA), US Navy, US Army and more. Operating through two divisions, CTG and Triman, the Company provides a broad range of solutions including distribution, program management, obolesence management, counterfeit avoidance, kitting and engineering services in support of mission critical components and systems across a wide variety of long-life military programs. This combination of solutions is supported by the Company’s proprietary, industry leading SEDNATM Analytics platform which drives data-informed decisions and outcomes while keeping fleets operational, ready, and safe.

Blue Raven Solutions, including Triman Industries, Inc., and Crestwood Technology Group, LLC (collectively, the “Company”) is a portfolio company of AE Industrial Partners, LP (“AEI”), a private equity firm specializing in aerospace, defense & government services, space, power & utility services, and specialty industrial markets. Since August 2019, AEI in partnership with the Company’s management team and other shareholder partners, has been strategically building a unique platform of scale serving the complex military aftermarket with a broad set of capabilities that enable OEMs to increase sales, performance and productivity while allowing military customers to minimize program risks and costs. Blue Raven Solutions, headquartered in Morristown, NJ and having decades of operating experience, provides tech-enabled, scaleable supply chain management solutions to over 80 OEM partners and a growing list of military customers including the Defense Logistics Agency (DLA), US Navy, US Army and more. Operating through two divisions, CTG and Triman, the Company provides a broad range of solutions including distribution, program management, obolesence management, counterfeit avoidance, kitting and engineering services in support of mission critical components and systems across a wide variety of long-life military programs. This combination of solutions is supported by the Company’s proprietary, industry leading SEDNATM Analytics platform which drives data-informed decisions and outcomes while keeping fleets operational, ready, and safe.