Operates a personal computer (PC), terminal, or cash register and a variety of standard office machines, copy machine, scanner, phones, and related equipment.
Answers written and oral requests for routine information; responds to complaints and requests for information related to assigned area(s) of responsibility.
Supports other staff members and is a team player by helping out other personnel with their position duties.
Processes employee travel expenses, petty cash reimbursements, purchase order invoices, check, wire, and ACH requisitions timely and accurately in accordance with: city policies, state laws, and federal regulations.
Reviews all payment types for proper accounting which includes interpreting and applying accounting standards for financial reporting to properly classify the expenditure.
Validates data entry using audit reports and scans all invoices monthly for record retention purposes.
Initiates TIN matching requests on IRS website to verify vendor tax information.
Reviews statements for assigned vendors and follows up on any unpaid items or credits.
Resolves vendor data exceptions to facilitate the issuance of Forms 1099 and 1042 in accordance with state and federal regulations.
Interprets and applies Administrative Regulations (ARs) to accounts payable process.
Updates on a periodic basis Administrative Regulations (ARs) and associated procedures.
Addresses queries and assembles disbursement data in response to public record requests and external auditor requests.
Provides customer service, procedural guidance, and general information to other City employees, vendors, and the public.
Skills Required
Knowledge of accounts payable principles and practices. Be a team player, working effectively with City staff and citizens.
Work effectively with all on-line systems and computerized reports.
Make relatively complex arithmetic computations and prepare statistical summaries.
Be proficient in using a personal computer, a variety of computer software, and other equipment essential to performing daily activities. Skills Preferred
Knowledge of accounts payable principles and practices. Be a team player, working effectively with City staff and citizens. Work effectively with all on-line systems and computerized reports. Make relatively complex arithmetic computations and prepare statistical summaries.
Be proficient in using a personal computer, a variety of
computer software, and other equipment essential to performing daily activities.
Experience Required Three Years Of Accounts Payable Experience