Last updated on Jun 13, 2024

Here's how you can master the art of following up with candidates after an interview.

Following up with candidates after an interview is a critical step in the recruitment process, yet it's often overlooked or mishandled. As an HR professional, your ability to effectively follow up can significantly impact a candidate's experience and your company's reputation. Mastering this art is not just about being courteous; it's about maintaining engagement, providing clarity, and setting the stage for future interactions, whether they lead to an employment offer or not.

1 Prompt Timing

Timing is everything when it comes to following up with candidates. You should set clear expectations during the interview for when they can expect to hear back from you. Adhering to this timeline demonstrates respect for the candidate's time and keeps them engaged in the process. If there are unexpected delays, communicate this promptly to maintain trust and transparency.

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Mohamed Rushdi Hadhi

Linkedin Top Voice in T&D | GenZ x Gen AI | Certified Trainer | Career Consultant
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Try to make it clear whether, they will be notified, if so bt when. This is a huge support for the candidates. If possible, give an update for the candidates who were not selected, which will be the most important learning for them

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Pavithra Simon

Chief Executive Officer at VMSIGMA FINSERV
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Timely Response: Send follow-up communications promptly, ideally within 24-48 hours after the interview. This shows respect for the candidate's time and keeps them engaged in the process. Express Gratitude: Thank the candidate for their time and interest in the position. Acknowledge the effort they put into preparing for the interview. Maintain a Positive Tone: Even if the outcome is not favorable, maintain a positive and encouraging tone. Wish the candidate success in their job search and express the possibility of future opportunities.

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2 Personal Touch

Personalization in your follow-up can set you apart as an employer. Use the candidate's name, reference specific points from the interview, and convey genuine interest in their candidacy. This approach not only makes candidates feel valued but also reinforces the idea that your company sees them as more than just a number in a pool of applicants.

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3 Clear Communication

Clarity is paramount in your follow-up communications. Whether you're extending a job offer, requesting additional information, or informing them they haven't been selected, be direct yet empathetic. This reduces misunderstandings and leaves candidates with a positive impression of your organization, which is beneficial for your employer brand.

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4 Feedback Offer

Offering feedback can be a valuable component of the follow-up process. While it may not be feasible for every candidate, providing constructive feedback when possible shows that you invest time in their professional development. It also encourages a positive relationship with your company, which can pay dividends in future hiring efforts or referrals.

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5 Next Steps

Always include next steps in your follow-up, even if it's to say there are no immediate ones. If the candidate is moving forward in the process, outline what they can expect and when. If not, let them know if there are other opportunities they may be suited for or if you'll keep their resume on file for future openings.

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6 Maintain Connection

Finally, consider how you can maintain a connection with candidates post-interview. Invite them to follow your company on social media, join your talent community, or sign up for job alerts. This keeps them in the loop for future opportunities and helps build a pool of engaged candidates who are already familiar with your brand.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Here's how you can master the art of following up with candidates after an interview.

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3

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1 Prompt Timing

2 Personal Touch

3 Clear Communication

4 Feedback Offer

5 Next Steps

6 Maintain Connection

7 Here’s what else to consider

Training & Development

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Here's how you can master the art of following up with candidates after an interview.

1

2

3

4

5

6

7

1 Prompt Timing

2 Personal Touch

3 Clear Communication

4 Feedback Offer

5 Next Steps

6 Maintain Connection

7 Here’s what else to consider

Training & Development

Rate this article

Thanks for your feedback

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