Performers Programs Assistant

In-Person at 5757 Wilshire Blvd, Los Angeles, CA 90036

• 35 hours per week
• Evenings as needed
• Monday to Friday
• Weekends as needed

The Program Assistant will support the National Director of Performers Programs and the Performers Programs team to help manage, develop, execute, and ensure the Foundation is consistently implementing high-quality, dynamic, relevant, and creative educational programs on the ground in Los Angeles and New York (when feasible), virtually and online. The Performers Programs are made up of Conversations, The Business, Casting Access, The VO Lab, Tech Lab, and On-Camera Lab and offer a wide range of educational classes and resources that focus on the nuts-and-bolts of both performance and career to better prepare a robust talent pool for success in a constantly changing entertainment and media environment.

This role requires a confident self-starter with a passion for the film and TV industry, high levels of energy, enthusiasm, initiative, professional polish, and integrity. It provides an excellent opportunity for an individual interested in film and TV programming, curation, professional education, entertainment industry publicity, and performance in film, television, and video games.

The SAG-AFTRA Foundation provides vital assistance and educational programming to SAG-AFTRA professionals while serving the public through its signature children’s literacy programs. The Performers Programs department produces unique, exciting, and empowering programs for SAG-AFTRA members. Through these programs, actors dig deeper into the acting process, learn the business, gain inspiration, and preserve the history of the craft.

• Manages member inquiries across all email accounts and voicemail for multiple programs and communicates with Program Managers and Coordinators to ensure that member messaging is up-to-date and accurate
• Provides administrative and organizational support to the National Director of Performers Programs
• Provides core support to the programming staff in administrating their responsibilities
• Ensures that all databases and documents are current and that all staff follow procedures
• Provides programming and special event backup and outreach, as needed
• Organizes and prioritizes dissemination of information to program participants.
• Collates, creates, and edits Programming Newsletter
• Manages the creation, dissemination, and organization of talent recording releases
• Builds and edits third-party email blasts for partner groups
• Helps coordinate arrangements for on-site, off-site, and remote meetings, workshops, and events, including managing the reservations process for program events
• Responds to requests for information about all actors’ programs
• Tracks the attendance records of members
• Responsible for collating attendance and survey data and reporting out quarterly
• Organizes and replenishes office supplies for the staff
• Works collaboratively with the Director of Communications on social media coverage of programming, as needed
• Researches potential submissions and assists in processing films for the Los Angeles Short Film Showcase
• Provides administrative and organizational support for the Storyline Online literacy program
• Provides administrative support for new programs as needed within the scope of their responsibilities

• This position would suit someone with experience in Awards PR, television programming, film festival programming, or entertainment journalism.
• Proficiency in Air Table, G Suite, Microsoft Office (Outlook, Excel, Word), Mailchimp, and Zoom is required. Knowledge of Photoshop and PandaDoc is a plus.
• Must be available and willing to work such overtime or extended hours as SAG-AFTRA Foundation determines is necessary to meet its business needs.
• Nighttime/weekend availability required.
• Ability to maintain a high level of confidentiality of information
• Excellent organizational skills, detail-oriented
• Ability to work in a very high-paced environment
• Able to organize and coordinate multiple tasks under a deadline
• Excellent interpersonal skills: high degree of patience and tact
• Excellent verbal and written communication skills
• Able to work independently and as a member of a team
• Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA Foundation’s sole discretion

• Experience working with A-list talent and high-profile personalities 
• Understanding of user experience and digital presentational tools
• Experience optimizing content for a variety of channels 
• Experience using Google/YouTube, Twitter/X, Instagram, Facebook/Meta, TikTok Analytics
• Back-end website experience
• Graphic Design experience
• Experience creating brand narratives via short-form content
• Exceptional planning and organizational abilities
• Professional writing experience for a company 
• Social Media community management experience
• Experience running YouTube channel for a brand
• Knowledge of basic HTML and SEO best practices
• Understanding of short-form digital storytelling
• Strong communication skills and ability to translate technical concepts to nontechnical stakeholders

The Performers Programs Assistant reports to the National Director of Performers Programs.

From $27.00 per hour. Benefits include a 401K retirement plan; escalating vacation; paid sick, personal days, and holidays; and health benefits for employees including medical, dental, vision, flex spending accounts, employee assistance program, and life and long-term disability insurance.

License/Certification: Driver’s License (Preferred)

Shift availability: Day Shift (Preferred), Night Shift (Preferred)

Ability to Commute: Los Angeles, CA 90036 (Required)

Ability to Relocate: Los Angeles, CA 90036 – Relocate before starting work (Required)

Willingness to travel: 25% (Preferred)

• The SAG-AFTRA Foundation cannot provide relocation benefits to candidates.
• The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
• Staff members are expected to consciously and continuously promote the mission, values, programs, and impact of the organization when presented with opportunities for participating in membership development and reaching out to personal connections on behalf of the SAG-AFTRA Foundation.
• This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. They may be subject to change at any time due to reasonable accommodation or other reasons.

The SAG-AFTRA Foundation is a 501(c)(3) non-profit organization that provides vital assistance and free educational programming to the professionals of SAG-AFTRA while serving the public at large through its award-winning children’s literacy program Storyline Online®. The Foundation relies solely on support from gifts, grants, and sponsorships to maintain its free programs.

The SAG-AFTRA Foundation is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The SAG-AFTRA Foundation is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Please submit a cover letter (required) and resume to jobs@sagaftra.foundation.