Legal Assistant, International Company

Our client is a well-known international company, HQ in Amsterdam.The job:

We are looking for an enthusiastic Legal Assistant (full time) to take an active role in assisting the Corporate Legal department. The Legal Assistant will work in a team of 5 English speaking colleagues directly and a range of colleagues and stakeholders globally across the business.Key responsibilities:Screening calls, emails and post, often dealing with highly confidential material and acting in an appropriate mannerOrganizing meetings (including catering, booking rooms, registering visitors, IT equipment, checking presentations, handouts, chasing participants)Conference calls and video conferencesOrganise international and local travel, managing detailed itinerariesConducting standard legal correspondenceScanning and filing of documents, photocopying, binding documents, archiving soft and hard copiesLegadex project (digitalizing hard copy back log)Compiling expenses forms and credit card claimsDMS for Legal (administrator and point of contact for Epona consultant)Updates Legal Manager (administrator and point of contact for Effacts consultant)Managing BOX folders and accessProfessional Development Committee (speakers, handouts, room, participants, IT)Practical Skills trainings on request of General Counsel (speakers, handouts, room, participants, IT)RS Facility signatures (monitoring process, chasing PA’s)Compliance Certificates (checking address list, monitoring process, chasing lawyers)Invoices legal fees (coding and routing)Daily mail distributing 6 th

floorCourier originals to Operating Companies and law firmsPoint of contact for Meeting Rooms 5 th

floor (key and scheduling)Office management (stationary, birthday gifts and cards, flowers, small IT requests, taxis, etc.)Attributes and behaviors ideal candidate:

Skills

Ability to react quickly and effectively to a constantly changing working dayFeels at ease in an international and fast paced environmentSelf-starter with initiative and the ability to solve problems quickly and effectivelyPro-active, great enthusiasm and ambitionAbility to create working relationships at all levelSense of humour and lots of energySeveral years of relevant experience as Legal Assistant or Paralegal, within an international environmentVery strong organisational skillsHands-on mentality and flexibilityFluency in English (native or near native)Conditions:

Competitive salary, one year contract.Please send your resume to info@boardsupport.nl

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