Receptionist/Front of House
Receptionist/Front of House
Cpl Life Sciences
Munich
Sehen Sie, wen Cpl Life Sciences für diese Position eingestellt hat
Receptionist/Front of House
Munich
12 Month Contract
Salary: Negotiable
4 days on site – 1 From Home
Key Skills: Speak German and English Fluent
Summary: Acts as overall company receptionist and supports company operations by providing general administrative duties to the Munich office
- Answering the main reception phone, diverting to relevant parties or taking and distributing messages for the appropriate person
- Co-coordinating office operations including greeting and directing visitors, candidates, and vendors.
- Coordinate meetings, send Outlook invite, secure meeting room, order lunch, handle invitations, and other related responsibilities as required.
- Arrange national and international travel for management as well as new hires, visiting employees or others as needed. Provide on-going office based support while the senior management groups are travelling.
- Create and maintain expense reports for Management Team.
- Attend meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
- Contributes to team efforts to achieve operational efficiency and a positive working environment.
- Performs Administrative duties, as needed. (i.e., Sends Fed Ex packages, handles invoices; performs general office duties including copying, filing and faxing; and creation of documents.
- Performs other administrative tasks as requested by the site lead and office manager or other members of the team.
- Orders office supplies, makes payments on the office credit card, as required
- Opens and passes on mail, monitors office email inboxes
- Organises the kitchen, and monitors that it is in working order
Job Requirements
- Performs job duties under supervision. Understands company policies and practices and interfaces with all levels of employees.
- Strong relationship skills. Ability to build a rapport with colleagues at all levels in different functions as well as external visitors and callers.
- Good working knowledge of Microsoft Office as well expense management systems (Concur preferred but not required
- Organized and attention to detail. Ability to manage numerous tasks/projects simultaneously.
- Strong organizational abilities (including the ability to handle multiple tasks/projects simultaneously), accuracy and attention to detail are required in this position
- Interacts effectively and professionally with others.
- Ability to communicate effectively with all levels of the organization.
- Mathematical - Aptitude with numbers including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Education and Experience:
- Detail oriented; has excellent time management; is flexible, helpful, quick learner, proactive and courteous.
- Able to manage projects with modest supervision and handle/prioritize multiple tasks and requests simultaneously.
- Ability to support a number of different managers working in a cross functional team.
- Strong interpersonal and communication skills (written and oral); able to maintain confidentiality of information.
- High level of technical proficiency in computer and phone systems (e.g. iPhone & FaceTime, MS PowerPoint, Outlook, Excel, Word, SharePoint, meeting room reservations, ReadyTalk.
If you are interested please apply or send your CV to luke.sandilands@cpl.com
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Karrierestufe
Berufserfahren -
Beschäftigungsverhältnis
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Tätigkeitsbereich
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Arzneimittelherstellung
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