Receptionist/Front of House

Receptionist/Front of House

Munich

12 Month Contract

Salary: Negotiable

4 days on site – 1 From Home

Key Skills: Speak German and English Fluent

Summary: Acts as overall company receptionist and supports company operations by providing general administrative duties to the Munich office

• Answering the main reception phone, diverting to relevant parties or taking and distributing messages for the appropriate person
• Co-coordinating office operations including greeting and directing visitors, candidates, and vendors.
• Coordinate meetings, send Outlook invite, secure meeting room, order lunch, handle invitations, and other related responsibilities as required.
• Arrange national and international travel for management as well as new hires, visiting employees or others as needed. Provide on-going office based support while the senior management groups are travelling.
• Create and maintain expense reports for Management Team.
• Attend meetings at the request of the senior management team, document minutes of the meetings and distribute minutes to all relevant parties.
• Contributes to team efforts to achieve operational efficiency and a positive working environment.
• Performs Administrative duties, as needed. (i.e., Sends Fed Ex packages, handles invoices; performs general office duties including copying, filing and faxing; and creation of documents.
• Performs other administrative tasks as requested by the site lead and office manager or other members of the team.
• Orders office supplies, makes payments on the office credit card, as required
• Opens and passes on mail, monitors office email inboxes
• Organises the kitchen, and monitors that it is in working order

Job Requirements

• Performs job duties under supervision. Understands company policies and practices and interfaces with all levels of employees.
• Strong relationship skills. Ability to build a rapport with colleagues at all levels in different functions as well as external visitors and callers.
• Good working knowledge of Microsoft Office as well expense management systems (Concur preferred but not required
• Organized and attention to detail. Ability to manage numerous tasks/projects simultaneously.
• Strong organizational abilities (including the ability to handle multiple tasks/projects simultaneously), accuracy and attention to detail are required in this position
• Interacts effectively and professionally with others.
• Ability to communicate effectively with all levels of the organization.
• Mathematical - Aptitude with numbers including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Education and Experience:

• Detail oriented; has excellent time management; is flexible, helpful, quick learner, proactive and courteous.
• Able to manage projects with modest supervision and handle/prioritize multiple tasks and requests simultaneously.
• Ability to support a number of different managers working in a cross functional team.
• Strong interpersonal and communication skills (written and oral); able to maintain confidentiality of information.
• High level of technical proficiency in computer and phone systems (e.g. iPhone & FaceTime, MS PowerPoint, Outlook, Excel, Word, SharePoint, meeting room reservations, ReadyTalk.

If you are interested please apply or send your CV to luke.sandilands@cpl.com