Office Manager

You know the moment. It’s the first notes of that song you love, the intro to your favorite movie, or simply the sound of someone you love saying “hello.” It’s in these moments that sound matters most.

At Bose, we believe sound is the most powerful force on earth. We’ve dedicated ourselves to improving it for nearly 60 years. And we’re passionate down to our bones about making whatever you’re listening to a little more magical.

At Bose, we are entirely self-funded, and enabling growth year after year takes careful planning, talent, capability, and passion. Through a broad variety of specialties and disciplines, the Finance team enables the business to make the decisions and investments, at the right times, to ensure the long-term financial viability of the company.

Building

Job Description

• Responsible for workplace service delivery
• Responsible for reactive and preventative maintenance completion, according to SLAs and KPIs
• Responsible for building records collection and maintenance (asset registers, certification, PPM records, contracts)
• Execute periodic building inspections, and monthly job-walks with vendors to ensure contracted scope is met
• Translates and drives WPS initiatives in corresponding region such as vendor consolidation, process and systems implementation and office occupancy tracking
  
  

Staff & Vendor Management

• Responsible for local Vendor management / QBRs (quarterly business reviews)
• Oversee cleaning activities, audits and ensure correct service level
• Oversee reception / mail / catering services as applicable
• Keep track of hygienic consumables stock levels and responsible for reordering
• Possibly manage 1-2 support/reception staff
  
  

Security & Environmental, Health & Safety (EH&S)

• Regional contact for Sustainability committee, to ensure CSR activities with impact on RE & WPS are in line with Organization's strategy
• Work with Security and EH&S team and local vendors to serve as SME for local legislation compliance
  
  

Real Estate

• Serves as local point of contact for landlord during lease term, with Global Real Estate to support and manage lease negotiations/larger issues
• Keep headcount/seating information up to date in FM Systems
• Keeps track, records and stores required real estate and workplace services documentation to ensure its updated and available
• Project manage small office renovation projects, with support from Bose’s Global Real Estate team in U.S
• Local point of contact & key member of extended team for Global Real Estate on larger renovation or relocation projects
  
  

Financial & General Business

• Manage WPS budget for Germany, and report/roll-up to global WPS budget
• Drive service, operational and financial efficiencies across all aspects of the job by identifying and implementing improvements on an on-going basis
• Maintain proactive relationship with onsite stakeholders, regional leadership, and U.S. corporate headquarters
• Support warehouse and shipping
• Partner with peers across Europe and the globe
  
  

Requirements

• 3+ years of experience in Facilities Management or similar
• Facilities Management degree, certification and / or Technical background is a plus
• Vendor management experience is required
• Occupational H&S management experience is a must
• Occupational H&S certification is a plus
• Excellent verbal and written communication
• Experience working in corporate multicultural environments
• Experience in developing and implementing processes
• Ability to analyse data and translate into recommendations / actions
• Independent and hands on
• Able to work under pressure and make decisions
• Proactive in acknowledging issues and proposing solutions
• Customer driven
• Fluent English and German speaker
  
  

Our goal is to create an atmosphere where every candidate feels supported and empowered in the interviewing process. Diversity and inclusion are integral to our success, and we believe that providing reasonable accommodation is not only a legal obligation but also a fundamental aspect of our commitment to being an employer of choice. We recognize that individuals may have different needs and requirements based on their abilities, and we provide reasonable accommodations to ensure ideal conditions are met during the application process.

If you believe you need a reasonable accommodation, please send a note to wellbeing@bose.com