Executive Assistant

As executive Assistant at Art Basel, you will play a pivotal role in ensuring the smooth operation of day-to-day activities for our Director, Fairs and Exhibition Platforms. As a backbone of our executive team, you provide essential support that enables our leadership to focus on strategic initiatives and drive the organization forward.

• In this dynamic role, you will be responsible for managing complex schedules, coordinating meetings, and handling correspondence with precision and efficiency. You are the gatekeeper of our executive's time, ensuring that priorities are effectively managed and deadlines are met.
• You are a master of organization, meticulously arranging travel itineraries and logistics to facili-tate seamless trips for our executive, whether it's for international art fairs or important meetings with stakeholders around the globe.
• As the primary point of contact for internal and external stakeholders, you will represent our ex-ecutive with professionalism and grace, demonstrating exceptional written and verbal communi-cation skills in all interactions.
• You are proactive and resourceful, anticipating the needs of our executive and taking initiative to address them promptly. Whether it's preparing meeting agendas, taking minutes, or managing project timelines, you are always one step ahead, ensuring that everything runs smoothly.
• Demonstrated ability to provide high-level administrative support in a corporate setting, with a keen eye for detail and exceptional organizational skills.
• Willingness to work irregular hours, particularly during events and shows and to travel for the Art Basel fairs internationally.
• You will handle sensitive information with discretion and maintain confidentiality at all times
• In this role, you will have the opportunity to work closely with a dynamic team in a stimulating and creative environment.

Your profile

• You bring a Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant or similar role, supporting senior-level executives in a corporate or cultural organization.
• Your exceptional organizational and time management skills will give you the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact professionally with indi-viduals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Fluency in English is mandatory, German and French are a plus
• Knowledge or interest in the art world is beneficial